PeoplePartners Inc. · India, · Remote
About the job
This is a remote position.
Shift: 8PM - 5AM MNL
Work Location: Permanent Work-from-Home
Job Overview
We are looking for an organized and detail-oriented Executive Assistant to join our team. The ideal candidate will have experience in both administrative support and bookkeeping, with a strong ability to manage multiple tasks and maintain a high level of accuracy.
Job Description
- Manage the calendars of company personnel, scheduling meetings, calls, and other appointments.
- Oversee email correspondence, including sorting, prioritizing, and responding to emails as needed.
- Maintain and update company workflow management tools, such as Asana.
- Coordinate and attend regular meetings with company personnel to ensure smooth communication and workflow.
- Manage QuickBooks bank feeds, ensuring accurate and timely updates.
- Code vendor invoices and prepare them for payment processing.
- Process vendor bill payments using QuickBooks Online (QBO) and other online bill pay platforms.
- Reconcile bank and credit card accounts to ensure accurate financial records.
- Prepare basic financial reports, such as profit and loss statements and balance sheets, as required.
- 3-5 years of experience with QuickBooks Online modules, including bank reconciliations, bank feeds, categorization, bill pay, coding vendor invoices, and generating financial reports.
- Proficiency in Microsoft Excel and Google Sheets with the ability to manipulate data, format financial reports, and use moderate formulas like SUMIF and VLOOKUP.
- Experience with Asana or similar workflow management tools, including creating tasks, assigning due dates, setting up recurring tasks, and archiving completed tasks.
- Comfortable with Zoom for virtual meetings, screen sharing, and other collaborative features.
- Familiarity with Microsoft Word, SharePoint, Excel, Google Drive, and other office productivity tools.
- Proficiency in business-level English for clear and effective communication with internal team members, external clients, and vendors.
Join our team for an exhilarating adventure with these amazing perks:
- Permanent Work-from-home setup
- Company-provided equipment
- Secondary WiFi Modem
- 100% conversion of UNUSED leave credits
- HMO on Day 1
- Grab Voucher every month
- Birthday Gift
- Loyalty Gift
- Christmas Gift
- Work-Life Balance
- Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as townhall with prizes.
Organize and Manage Time: Handle multiple tasks efficiently, prioritizing as needed. Clear Communication: Talk with clients, team members, and stakeholders via email, phone, or video calls. Attention to Detail: Make sure everything's accurate, from data entry to proofreading. Tech Savvy: Comfortable using various software, project management tools, and communication platforms. Problem-Solving: Think on your feet to troubleshoot issues and resolve conflicts. Customer Service: Provide top-notch service to clients and customers. Adaptability: Roll with changes and different tasks with ease. Confidentiality: Keep sensitive info safe and be trustworthy. Initiative: Take the lead in suggesting improvements and finding solutions. Remote Work Etiquette: Be professional in virtual communication and stay focused.