Microsoft-office Remote- & Homeoffice Jobs in Singapur

Vorherige Nächste

Remote Personal Assistant to Director (Remote) Personal Assistant to Director (Remote)

TIRISULA WORLD PTE. LTD. · Singapore · Singapore · Remote

About the job

This job is sourced from a job board.
Personal Assistant to the Director

Roles And Responsibilities
  • Administrative Support:
  • Provide comprehensive administrative support to the Director, including managing calendars, scheduling meetings, and handling correspondence.
  • Prepare, proofread, and edit documents, reports, and presentations.
  • Coordinate travel arrangements, including booking flights, accommodations, and ground transportation.
  • Organize and maintain confidential files and records, ensuring they are easily accessible.
  • Communication Management:
  • Serve as the primary point of contact between the Director and internal/external stakeholders.
  • Manage and prioritize all forms of communication (emails, phone calls, letters) on behalf of the Director.
  • Draft and respond to correspondence as directed by the Director.
  • Meeting Coordination:
  • Schedule and coordinate meetings, ensuring all logistical aspects are handled efficiently.
  • Prepare agendas, take minutes, and follow up on action items from meetings.
  • Ensure the Director is well-prepared for all meetings and events.
  • Project Management:
  • Assist in the planning, execution, and monitoring of projects and initiatives led by the Director.
  • Track project timelines, deliverables, and budgets, providing regular updates to the Director.
  • Conduct research and compile data to support decision-making processes.
  • Office Management:
  • Oversee the general office operations, ensuring a smooth and efficient work environment.
  • Manage office supplies and equipment, placing orders and maintaining inventory as needed.
  • Event Planning:
  • Plan and coordinate events, conferences, and other activities hosted by the Director.
  • Handle all event logistics, including venue selection, catering, invitations, and guest lists.
  • Ensure events run smoothly and address any issues that arise promptly.
  • Personal Assistance:
  • Assist with personal tasks and errands as required by the Director, maintaining a professional and discreet approach with full confidentiality and secrecy.
  • Manage the Director’s personal appointments and schedule as needed.
  • Confidentiality and Professionalism:
  • Handle all sensitive information with the utmost confidentiality and discretion.
  • Maintain a professional demeanor and appearance at all times, representing the Director and the organization positively.
  • Other Duties:
  • Perform additional duties as assigned by the Director to support the overall goals of the organization.

Qualifications
  • Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to handle multiple tasks simultaneously and work under pressure.
  • High level of professionalism and confidentiality.
  • Flexibility and adaptability to changing priorities and schedules.
  • Strong interpersonal skills and the ability to work well with diverse groups.

This role requires a proactive individual with a keen eye for detail, capable of managing a wide range of tasks efficiently. The ideal candidate will be a trusted partner to the Director, contributing to the smooth operation and success of the organization. This is a Remote Role.

Desired Skills and Experience

Outlook, Budgets, Microsoft Office, Verbal Communication, Travel Arrangements, Interpersonal Skills, Inventory, Office Management, Event Planning, Adaptability, Administrative Support, Scheduling