Executive Assistant bei ThinkMarkets

ThinkMarkets is a global online brokerage firm, specializing in providing multi-asset trading solutions to thousands of clients around the world. With our flagship ThinkTrader platform, we allow our clients to trade the world 24-hours a day. Our mission is to disrupt the brokerage industry by allowing access to global markets and thousands of products to allow our clients to trade the world in the palm of their hand. We use the latest technologies to give traders seamless access to our proprietary trading platforms. 

We are seeking a highly organized, tech-savvy, and data-driven Executive Assistant to partner closely with the CEO in driving strategic initiatives, business performance, and operational excellence across ThinkMarkets Chicago office and global teams. 

You will support business operations, coordinate global cross-functional projects, manage vendors and administrative workflows, and leverage data to drive informed decisions. 

The ideal candidate is detail-oriented, analytical, and proactive someone who thrives in a fast-paced fintech and trading environment. 

Key Responsibilities : 

Executive & Strategic Support

• Act as a strategic and operational partner to the CEO across global business functions.
• Manage the CEO’s calendar, priorities, workflows, and follow-ups.
• Track action items and ensure timely execution across departments.
• Prepare briefing notes, reports, and leadership summaries.
• Maintain strict confidentiality and professionalism at all times.

Office & Vendor Management

• Oversee daily office operations to maintain a professional and efficient environment.
• Manage vendor relationships covering facilities, supplies, IT equipment, and third-party services.
• Coordinate logistics for leadership visits, offsites, and executive events.
• Handle procurement, expenses, and operational budget tracking.

Data & Reporting

• Maintain dashboards and trackers for strategic projects, expenses, and operational visibility.
• Produce recurring and ad-hoc reports across key metrics.
• Support the CEO with data insights, trend analysis, and performance summaries.
• Strong proficiency in Excel; familiarity with Power BI, Google Data Studio, or similar tools preferred.

Technology & Systems

• Manage workflows and reporting within JIRA, Confluence, and internal CRM tools.
• Work with IT and analytics teams to ensure data integrity and system accuracy.
• Support implementation of new tools and processes to enhance productivity.

Cross-Functional Coordination

• Serve as the coordination point between the CEO and senior leadership across global offices.
• Work closely with Operations, Technology, Marketing, HR, and regional teams to ensure alignment.
• Support planning and execution of global projects involving senior stakeholders.
• Maintain clear communication and structured project documentation.

Talent & Recruitment Support

• Partner with the CEO to identify hiring needs across senior and strategic roles.
• Support recruitment activities, including screening and interview coordination.
• Manage pipelines and candidate workflows through Greenhouse and LinkedIn Recruiter.
• Assist in workforce planning, org structure mapping, and talent market research.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Proven experience supporting C-suite executives in an EA, Strategy, or Business Operations role.
• 5–8 years’ experience in operations, executive support, or project management, ideally within fintech, trading, or financial services.
• Strong Excel and reporting capability.
• Familiarity with JIRA, Confluence, and modern collaboration tools.
• Ability to manage multiple priorities independently in a fast-moving environment.
• Excellent communication, stakeholder management, and problem-solving skills.

What We Offer

• Competitive compensation and annual performance bonus
• Medical, dental, and vision coverage
• 401(k) with company match
• Generous PTO and holidays
• Hybrid work arrangement
• A global, high-growth, technology-driven environment