- Senior
- Optionales Büro in London
McBains are looking for an Administrator to provide administrative support to various teams in the London office, it is office based work for a minimum of 3 days a week, with two days working from home in line with the company’s flexible working policy.
Key Responsibilities
- Working with Directors and Team
· Coordinate project delivery deadlines within the team
· Follow all QA and standard procedures
· Arrange meetings and lunches with clients
· Help with diary management
Financial/Fees
· Helping with invoicing
· Posting Director timesheets and credit card
reconciliation
Reception
· Covering reception when receptionists are away
· Answer phones when reception is busy
Administration
· General office duties including photocopying,
scanning, binding, printing
· Heavy formatting of documents
· Use of Adobe Sign for documents
· Document control
· Issuing of documents on Sharefile systems
· Opening new jobs, making new files, keeping filing up to date
· Converting word documents into Adobe In-Design
software
· Booking travel/accommodation
· Booking meeting venues if required
· Maintaining CRM – Projects/Contacts etc
Diary Management
· Organise meetings when required
Skills, Knowledge and Expertise
- Director Level experience
- Working in a demanding team
- Previous experience in Construction Consultancy firm/Property Sector
- Document control experience
- Strong organisational skills
- Excellent communication skills
- Tact, discretion, and respect for confidentiality
- 50+ WPM
- Advanced Word/Excel/Powerpoint
- Experience with Adobe In-Design
- Use of CRM software
Values, Culture & Benefits
🌍 Integrity: Building a Better World
- 🌱 Business as a force for good: We are a unique social enterprise, with all our profits contributing directly to environmental and social initiatives.
- 🌳 Net Zero by 2050: We are committed to net zero and building a sustainable future.
- 🤝 Charity Community Day: All our colleagues are encouraged to take a day off work once a year to make a meaningful impact in the community.
- ♻️ Sustainability Panel: McBains employees have the option of joining our sustainability panel to be the voice for change in our sustainability initiatives.
- ❤️ Give as You Earn: Empowering our team to back charities and causes they believe in.
- 🚗 Electric Vehicle Scheme – We operate an EV scheme which allows you to be part of the climate change solution, one drive at a time.
🌟 Understanding: Your Success is Our Success
- 📈 Annual Performance Development Reviews: We're as invested in your career growth and success as you are with annual reviews to reward and refocus.
- 🤗 Employee Assistance Program: Anonymous on demand support for mental health, advice and coaching needs
- 🏆 "The Better Way" Award & Recognition: Our monthly award to recognise the person who exemplifies our values of Integrity, Understanding and Flexibility.
- 🌈 DEI Champion: McBains will always lead from the front in fostering an inclusive and diverse workplace.
- 🎉 Team Social Events: Regular team events to foster meaningful connections with your colleagues – it’s not all about work!
- ⚽ Team Sports: Teamwork makes the dream work, on and off the field.
- 👥 Employee Referral Scheme: Earn up to £5000 per referral by helping us build a team as exceptional as you are!
- 🎓 Professional Fees Paid: We understand you’re ambitious and we want to support your continuous learning and development.
- 🏥 Private Healthcare via BUPA: Our colleagues’ health and well-being are our top priorities.
- 😁 Private Dental: We care about your smile as much as you do!
- 👓 Eyecare: See the world more clearly and focus on what matters, thanks to our eyecare coverage.
- ✈️ Travel Insurance: We understand your safety and security are important, wherever you are.
⏳ Flexibility: Finding the better way.
- 🚀 Growing Company with Opportunities for Career Progression: Your potential is limitless here!
- 🏢 Hybrid Work Approach: Work-life balance tailored to your lifestyle.
- 📚 Learning Management System: Never stop learning, growing, and improving thanks to our amazing LMS team.
- 🌴 25 Days Holiday Allowance: Take the time you need to recharge and rejuvenate.
- 🏖️ Buy/Sell AL: Flexible holiday so you can balance work and life your way.
- 🚴 Bike to Work Scheme: A healthier, greener way to start your day!
- 💰 Pension Contribution : Flexible options to help secure your long-term financial well-being.
- 🌹 Life Assurance: Providing peace of mind for you and your loved ones.
- 🚉 Interest-Free Season Ticket Loan: Making your daily commute a little easier.
- 🎓 Training & Development Scheme: Begin your career journey with a team that invests in you!
