Contract Manager bei World Oil

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At World Oil we strive to be an employer of choice by recruiting, developing, and retaining a high performing and diverse workforce. As a family-owned company, our focus in work life balance fosters a healthy, safe, and productive work environment for all employees.

World Oil values it's amazing workforce that has contributed to the company’s success for over 80 years! Learn more about us at: https://worldoilcorp.com/about-us/.

As part of the Company’s employment screening process, any applicant to whom an offer of employment is made must pass a test for controlled substances, under the procedures of World Oil Drug & Alcohol policy.  Employment offers are conditioned on a negative test result.

Position Summary:

The Paralegal Contract Administrator will support the company’s Legal Department in areas inclusive of contracts administration, general corporate matters and claims management. The Contract Administrator conducts information gathering, document preparation, and other tasks for subpoena responses, discovery requests, and similar inquiries.

Essential Duties and Responsibilities:

The essential functions include, but are not limited to the following:

• Supports Chief Legal Officer, attorneys and other employees with contract drafting review, negotiation, and administration.
• Assists with gathering of information in response to subpoenas, discovery requests and similar inquiries.
• Maintains legal related intranet sites and manage all aspects of contract database
• Prepares responses to governmental and other public agencies regarding general corporate information on the company.
• Attends meetings to assess progress on projects which are in motion, and take detailed notes to share with stakeholders.
• Collaborate with IT, business teams and potentially outside consultants to finalize implementation of a new contract management software and internal processes to optimize productivity.
• Create reports from the contract management software to assist with tracking of expiration dates and other key contract terms.

Other Functions:

• Prepares presentations and training materials as needed.
• Performs all levels of work and be hands-on when necessary.
• Creates regular status reports regarding progress on projects.
• Performs other related duties as assigned.

Required Qualifications:

• College degree required
• 7-10 years of experience as Contract Administrator or related role required.
• Ability to manage multiple projects concurrently, following through until completion.
• Proficient in Microsoft Office, specifically Excel, Word, and PowerPoint.
• Experience with Docusign preferred

Knowledge, Skills, and Abilities

• Knowledge of principles and facts related to business administration and accounting, human and material resource management in organizations, sales and marketing, economics, and office information and organizing systems.
• Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
• Knowledge of principles and processes for providing customer and personal services.
• Skill in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• The ability to apply general rules to specific problems to produce answers that make sense.
• Excellent organizational skills and time management skills.
• The ability to understand and provide information verbally and in writing clearly and effectively.
• The ability to be a team player willing to support the organization as directed and required.

Preferred Qualifications:

• Bachelor’s degree preferred or Juris Doctor Degree preferred.
• In-house paralegal experience preferred.
• Previous experience with customer service and/or procurement preferred.
• Previous contract management experience

Physical Demands and Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
  
• This role is expected to use the following machines, tools, and equipment: Computers, Office 365, and others as assigned.

EEO Statement:

It is the policy of World Oil and its subsidiaries to provide equal opportunity for all applicants and employees. The Company does not discriminate on the basis of race, age, color, religion, sex/gender, gender identity/gender expression, sexual orientation, marital status, medical condition, military/veteran status, national origin, ancestry, disability, genetic information, reproductive health decision making or any other status protected by state or federal law.