Medical Administrative Coordinator bei Roundup River Ranch

Description

JOB IDENTIFICATION

Title

Medical Administrative Coordinator

Department

Medical

Location

Hybrid – On-site & Remote

Reports To

Nursing Director

Status

Part-time, Year-round

Classification

Non-exempt

Schedule

Weekdays, Weekends, Evenings

Hours

 Up to 20 hours per week in non-summer months, 20-25 per week during summer camp season

POSITION SUMMARY

The Medical Administrative Coordinator provides essential support to the Nursing Director (ND), Medical Director (MD), and broader medical team to ensure the smooth operation of medical services at camp. This role serves as a liaison between the medical team, camper families, volunteers and medical providers and will help coordinate communication and manage administrative tasks. This position also plays a vital role in preparing and organizing meetings, managing calendars, and supporting data tracking. This position requires strong organizational skills, clear communication, attention to detail and the ability to manage multiple tasks in a dynamic environment.

ESSENTIAL JOB FUNCTIONS

Job Responsibilities:

• Provide updates (as directed by ND/MD/medical team) and communicate with campers’ referring physicians, medical providers, and parents/guardians when requested or needed. 
• Provide administrative support to the ND/MD and medical team. This includes helping prepare Medical Check-In forms, creating Camper Medical Alert Lists, and other required forms/paperwork for onsite programming 
• Help coordinate and monitor phone calls to camper families before each session  
• Follow camp standards of confidentiality for all camper and staff medical records. 
• Help monitor the Medical Team shared inbox  
• Communicates and collaborates closely with the volunteer and camper admissions teams to ensure camper family and volunteer questions are answered in a timely manner 
• Assists in medical volunteer outreach and processing including setting up volunteer interviews and continued communication 
• Supports Depot inventory and medical supplies tracking, stocking, and ordering  
• Assist in stewarding the Medical Advisory Committee including preparation for the MAC meetings and communication with members 
• Assist in condensing and tracking camper and volunteer data (via Campsite) for RRR and SFCN purposes 
• Helps with Depot upkeep including stocking of office supplies, organization, and keeping the space clean 
• Assist with calendar/meeting management for ND and MD 

JOB COMPETENCIES

Strong communication skills (written and oral).  

Strong organizational and administrative abilities 

Proficient computer skills required 

Be able to move items.? This will require the strength and mobility to push, pull, lift, and carry. 

Requirements

MINIMUM QUALIFICATIONS

At least 2 years intermediate level administrative or database experience, preferably medical experience

Intermediate to advanced computer literacy with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint.

PHYSICAL REQUIREMENTS

Office Based / Indoors

75%+

Desk / Computer work

 75%+

Sitting

less than 25%

Outdoors

less than 25%

Standing

 25%

Walking / Moving

75%+

Lifting / carrying

Up to 50lbs

Driving

Occasional

Special Conditions: 

DISCLAIMER & RRR1M

The scope of the job and responsibilities outlined in this document are not exhaustive and may change based upon the needs of the business. This job description is not intended to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This is a general outline of duties, responsibilities, and activities, which may change at any time with or without notice and at the sole discretion of Roundup River Ranch.

RRR1M: At Roundup River Ranch, we believe in fostering a Mission-centered culture. To demonstrate that we are all supporting the incredible, and purposeful Mission of Roundup River Ranch, every employee participates in organization-wide efforts. Included in all position job description responsibilities is the agreement of “other duties as assigned”; we agree to partner in being our Mission’s greatest contributors by completing tasks or assignments that may fall outside the typical job description. Examples of this include but are not limited to community ambassadorship, camp program and donor cultivation event engagement and support, supporting annual opening and closing of our campsite, supporting present operational needs, and/or being a positive role model for stakeholders by exemplifying care and investment in organizational outcomes and successes. Not only is this engagement supportive of achieving and contributing to organizational goals, it provides an essential opportunity for meaningful, personal connection with our Mission and helps define what it means to be “All In” as a Roundup River Ranch employee.

BENEFITS

This part-time, year-round position is eligible for a 403(b) retirement plan, and for pro-rated PTO accrual in addition to 10 paid public holidays.

ACKNOWLEDEGMENT

This job description indicates the minimum qualifications and level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Completing and signing this acknowledgement indicates your understanding of the requirements, essential functions, and expectations set forth in the job description provided for the position.