Office Manager bei Catholic Charities of Central & Northern Missouri

Description

The Office Manager is responsible for ensuring the smooth operation of all office functions, including IT support, building and facility management, and administrative coordination. This role requires a highly organized, proactive individual who can manage multiple tasks simultaneously and serve as the primary point of contact for vendors, service providers, and the administrative team. The Office Manager will also coordinate calendars for the administrative team and ensure office readiness for staff and visitors. This position reports to the Director of Operations and requires the ability to respond quickly to emergencies, necessitating residency within 15 minutes of the 65109-zip code.

Essential Duties and Responsibilities:

Facilities & Building Management:

• Serve as the primary contact for all building and facility needs, including maintenance, repairs, safety inspections, emergency preparedness, and building security.
• Work closely with landlords, service providers, and vendors to ensure the office environment is safe, well-maintained, and compliant with regulations.
• Oversee office layouts, workspace assignments, and facility improvement projects as needed.

IT & Technology Support:

• Act as the primary on-site contact for IT-related matters, including troubleshooting basic computer and technology issues before escalating to external IT providers.
• Coordinate with IT vendors to maintain office equipment, ensure software and hardware functionality, and address technical issues in a timely manner.
• Maintain an inventory of office technology, ensuring equipment is updated, repaired, or replaced as needed.

Office Operations, Administration & Safety:

• Manage office supplies, procurement, equipment, and vendor contracts to ensure operational efficiency, cost optimization, and a safe working environment.
• Coordinate calendars for the administrative team, schedule meetings, and ensure deadlines are met while maintaining compliance with workplace regulations.
• Monitor office-related expenses, assist with budget planning, maintain accurate and secure records, and implement safety protocols and emergency preparedness training.

Expectations:

Full-time staff members are required to attend their designated work site from Monday to Friday, typically from 8:00 AM to 4:30 PM. Core working hours may be subject to change based on the specific role and the requirements of the program.

• Participate effectively as a team member through communication, cooperation, information sharing, and problem-solving.
• Attends and participates in staff trainings, meetings, activities, and programs as required.
• Utilizes common software and digital applications (Microsoft Office suite, Outlook, Teams, time- keeping software, etc.). 

Supervisory Responsibilities:

Supervises volunteers as assigned.

Education and/or Experience:

A high-school diploma or GED equivalent is required.

Certificates, Licenses, Registrations:

Class E driver’s license (or willingness to obtain license) is preferred.

Other Qualifications:

Ability to successfully pass Family Care Safety Registry and criminal background checks and requires

completion of the Protecting God’s Children VIRTUS training session. Local travel will be required.

Agency Identity and Mission

The work of Catholic Charities serves as an expression of the ministry of evangelization of the Roman

Catholic Church by serving the poor and most vulnerable in our society. Although staff are not to

proselytize, they are, however, expected to be guided in every way by the teachings of the Catholic faith

in their daily work. These include church teachings on abortion, sterilization, abstinence, and the

sanctity of the family as well as fidelity to the Catholic ethical religious directive of the United States

Conference of Catholic Bishops. In addition, all staff are invited to attend periodic Catholic Masses. As

employees of Catholic Charities, it is further expected that staff will adhere to the Diocesan code of

conduct. Employees are expected to not only perform duties consistent with the Doctrines of the

Catholic faith, but outside of the workplace they are expected to refrain from publishing any

communication in any form, electronic or otherwise, that affiliates them with Catholic Charities in a

manner that is inconsistent with the doctrine of the Roman Catholic faith. I have read this job

description and fully understand the requirements set forth therein. I understand that this is to be used

as a guide and that I will be responsible for performing other duties as assigned. I further understand

that this job description does not constitute an employment contract.