Accounts Payable Specialist bei SC Swiderski Management Inc

Description

 S.C. Swiderski (SCS), founded in Mosinee, Wisconsin in 1992 is a fully integrated real estate development company. SCS supports the development, design, construction, management, and maintenance of its portfolio. SCS values quality, trust, integrity, community, and innovation in its people and processes. SCS is committed to continuous growth and enhancing the housing industry by concentrating on providing solutions to housing needs.

OBJECTIVE: Responsible for managing the company’s payable  accounts and ensuring timely and accurate processing of invoices, payments,  and reconciliations. 

ESSENTIAL FUNCTIONS

• Receive, review, and process invoices accurately and efficiently. 
• Verify accuracy, codes, and approvals for all invoices and payment requests. 
• Prepare and process payments by check, electronic transfer, or other methods in compliance with financial policies and procedures. 
• Communicate and maintain positive relationships with vendors, resolve discrepancies, and handle inquiries. 
• Maintain accurate records and documentation for all accounts payable transactions. 
• Reconcile accounts payable transactions, ensuring   accuracy and completeness. 
• Generate reports on accounts payable status as   required by management. 
• Maintain financial spreadsheets and verify for accuracy.
• Responsible for the maintaining, filing, and storage of all department documents 
• Assists in the reconciling of corporate credit card expenditure. 
• Looks to provide recommendations for continual process improvement and ensures the procedures are properly maintained and documented.
• Ensure compliance with company policies, relevant laws, and regulations related to accounts payable processes. 
• Reconcile various general ledger (G/L) accounts and supporting spreadsheets.
• Assist with the construction draw process.
• Assist in resolving asset reconciliation discrepancies.
• Performs miscellaneous job-related duties as assigned.

Requirements

 EDUCATION AND EXPERIENCEREQUIRED: 

• Minimum 2 years of working experience in an accounting department handling administrative, data entry, and accounts receivable responsibilities
• High level attention to detail and accuracy
• Be highly motivated and ambitious
• Knowledge of basic bookkeeping procedures
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to meet deadlines with ease
• Ability to organize, multitask, prioritize, and work under pressure
• Demonstrates flexibility to shift priorities and transition seamlessly between tasks as needed
• Proficiency in MS Suite (MS Excel, MS PowerPoint, Outlook, Teams)
• Good math skills and the ability to spot numerical errors
• Ability to handle sensitive, confidential information
• Associate degree in business related field or combination of education and relevant work experience

PREFERRED:

• Ability to type 50 WPM+
• Familiarity with finance regulations
• Familiarity with Fair Housing regulations
• Ability to prepare financial reports
• Strong computer and technology knowledge
• 3-5 years of experience in an accounting support role
• Associate’s  degree in accounting or equivalent experience 
• Working  knowledge of Sage Intacct and AppFolio a plus!

PHYSICAL REQUIREMENTS: Ability to lift  upwards of 30lbs occasionally. Ability to sit at a computer desk for long  periods of time. 

SPECIAL REQUIREMENTS: This position will  be the primary point of contact on behalf of the corporate office for  collections – a professional appearance and demeanor are required. 

WORK ENVIRONMENT: This position reports to the Accounting Manager   and operates in a professional office setting. This position requires the ability to work   40-50 hours per week during normal business hours Monday to Friday, with   occasional hours outside of that range as business necessitates.

OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.