Senior Administrative Assistant-Technology bei Colorado Public Employees' Retirement Association

SENIOR ADMINISTRATIVE ASSISTANT - TECHNOLOGY

Summary of Job Responsibilities
This position provides comprehensive administrative support and office management for the Information Technology, Application Development, and Product Management divisions. Key responsibilities include procurement, contract administration, expense and travel reporting, billing, recordkeeping, budgeting, event coordination, and overall office operations. Success in this role requires a broad understanding of company policies and technology workflows, strong collaboration and communication skills, and a high degree of resourcefulness and initiative.

Ideal Candidate Statement
Our ideal candidate is a proactive, detail-oriented professional with strong verbal communication and organizational skills. They excel at multitasking, take initiative, and work independently with confidence and professionalism. We value individuals who are forward-thinking, have a positive, can-do attitude, and demonstrate ownership and pride in their responsibilities. The ability to follow through on tasks and maintain consistent workflow is essential to success in this role.

Essential Duties and Responsibilities
Employees are held accountable for all duties of the job. Individuals must be able to perform these duties with or without reasonable accommodations.

• Facilitates procurement by researching product options, negotiating pricing and delivery timelines with vendors and internal stakeholders, coordinating contract approvals and signatures, generating purchase orders, and processing payments

• Provides administrative support, document creation, and recordkeeping using an organized and efficient electronic filing system

• Ensures adherence to procurement, travel, document retention, and information security policies, as well as other applicable organizational policies

• Identifies, submits, and tracks documents requiring formal legal approval

• Prepares documents for signature, including electronic signatures, and ensures proper routing and communications with signers

• Maintains and proactively renews maintenance and license agreements for equipment, software, and support services

• Assists in tracking and maintaining accurate inventories of software licenses and computer hardware assets

• Orders and monitors office supply usage, manages office equipment needs, and supports new employee onboarding

• Plans, coordinates, and facilitates staff events for supported technology divisions.

• Maintains shared workspaces (e.g., conference rooms, kitchen, print room) to ensure they are stocked, organized, and clean

• Coordinates staff training logistics and assists with travel and expense reporting form

• •Supports the development of operating budgets for supported technology divisions

• Prepares and distributes internal communications to staff

• Collaborates with division staff to support complex projects and initiatives

• Documents standard operating procedures for assigned responsibilities

• Provides backup administrative support to other departments as needed

• May be assigned special projects and strategic initiatives

• Supports the delivery of technical services to internal customers

• Distributes incoming mail and packages to appropriate staff members

• Participates in training and professional development opportunities

• Maintains consistent and punctual attendance

• Performs other duties as assigned

Job Qualifications

• High school diploma and 3-5 years professional experience in administrative support, procurement or billing; or an equivalent combination of education and experience

• Strong organizational and analytical abilities, with a sharp focus on detail and a commitment to delivering accurate, high-quality work

• Proven ability to manage multiple priorities and meet tight deadlines

• Effective interpersonal, problem-solving, anticipatory, and decision-making skills

• Excellent verbal and written communication abilities

• Proficient in Microsoft Office applications at an intermediate level

• Experience with budgeting, billing, and expense reporting systems preferred

• Familiarity with electronic recordkeeping systems preferred

• Ability to work independently and collaboratively within a team-oriented environment

Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Standard office environment with frequent telephone communication, computer operation, and other office productivity machinery, such as a copy and printer machine. 

• Occasional moving and positioning supplies in excess of 20 pounds

• All employees are expected to present themselves in a professional manner in alignment with the financial services industry

• Ability to sit for prolonged periods of time

• Ability to operate standard PC equipment

• Ability to handle stress associated with frequent deadline and tight schedules

   

Hybrid Work Option

• Opportunity to work from home up to two days per week. Eligibility dependent upon factors detailed in PERA's Work from Home Policy.

Qualifications

Interested Candidates:
Complete the employment application online at https://www.copera.org/careers. Please have copies of your resume and cover letter available to upload.

Job Description Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of an employee. Duties, responsibilities, and activities may change or be assigned with or without notice.

Unfortunately, at this time, PERA cannot consider candidates that require sponsorship (now or in the future), or are located outside of the US.

All Colorado PERA employees are subject to PERA’s Ethics Policy and some employees are subject to the Personal Trading Policy. These policies include restrictions on outside business activities and employment and have certain requirements on personal trading.  You may request copies of these policies from PERA’s talent acquisition team and any questions can be answered by PERA’s Investment Administration team.

 About Colorado PERA

Looking for a career where you can make a difference? Colorado PERA offers benefit services to public employees across Colorado, including teachers, state troopers, snowplow drivers, correctional officers and many others who provide valuable services. As Colorado’s largest pension plan, we serve and educate over 700,000 members who are former and current public employees. 

At PERA you will earn more than a paycheck. PERA is a culture where you can grow your potential and work in an inclusive environment, where diverse perspectives are valued. We hire exceptional employees and recognize that our people are our best asset. Not only do we make sound investments for our members, PERA invests in our employees’ growth through training and leadership opportunities.

To promote wellbeing, we offer hybrid or flexible working options for most roles and a total rewards and benefit program including health, dental and vision coverage - eligibility starts the first day of the month following the date of hire for most plans; generous paid time off and volunteer hours; pension and retirement plans, including PERA’s defined benefit plan, 457 defined contribution plan, and 401(k) employer match, as applicable; tuition assistance; free, convenient on-site parking or RTD subsidy; free on-site fitness center to stay active; employee assistance program; training, leadership and mentoring programs and more. PERA is a Public Service Loan Forgiveness qualifying employer.

To learn more about life at PERA, watch this video or visit www.copera.org/careers.

Position Title: Senior Administrative Assistant - Technology
Division: Information Technology
Reports to: Director of Information Technology
Job Status: Non-exempt, Full-time
Salary: $30.30 to $37.00 Hourly, Commensurate with experience
Posting Dates: 10/24/2025 to 11/09/2025