Executive Assistant bei Range Mental Health Center

Description

Job Title:                  Executive Assistant

Job Classification: Exempt

Supervisor:             Director of Administration

Location:                 Virginia MN (hybrid and other location sites)

Status:                     Full-time

Pay Band                $45,760 - $73,530 (Pay band 4) BOE

Benefits:                 Including but not limited to: Medical, Dental, Life, 401k, PTO

About Our Workplace:

Range Mental Health Center is proud to be a Certified Community Behavioral Health Clinic (CCBHC). The goals of the Certified Community Behavioral Health Clinics program in MN are to 1) increase access to community-based mental health and substance use disorder services (particularly to under-served communities), 2) advance integration of behavioral health with physical health care, and 3) improve utilization of evidence-based practices on a more consistent basis.

As part of our commitment to supporting employees in their professional development, we offer 100% employer provided clinical supervision at no cost to staff in therapy positions or any role requiring clinical licensure. This includes weekly supervision in accordance with all licensing board requirements. Our structure also includes weekly multidisciplinary team meetings and monthly staff meetings. This reflects our broader philosophy of integrated treatment coordination and robust clinical support. Join a team where collaboration, professional development, and integrated care are built into the way we work, every single week.   

Position Summary:

The Executive Assistant supports the work of the CEO, as well as the Executive leadership team. Tasks are varied but may include such things as: clerical functions; conducting research and organizing information into reports; preparing presentations; organizing, updating and maintaining employee data, making travel arrangements; greeting guests; working on special projects and assisting at agency functions.

Essential Functions:

• Answering phones, scheduling meetings, managing mail and correspondence for CEO and Executive leadership.
• Conducting research, organizing information, generating reports for CEO and Executive leadership.
• Filling and retrieving documents, records and reports for Executive and Senior leadership as requested.
• Preparing presentations, producing PowerPoint slides and other support materials for CEO and Executive leadership as requested.
• Utilizing discretion and maintaining confidentiality when handling sensitive agency, employer, employee and / or client information.
• Managing correspondence, making copies, sending/receiving faxes, scanning documents.
• Assist in creating forms, writing communications and policy and procedures for CEO and Executive leadership as requested.
• Support central purchasing request for the CEO and Executive leadership for coordination.
• Works on and assists with special projects/events or additional duties as assigned by CEO and Executive leadership 
• Arrange travel accommodation as requested by CEO and Executive leadership for agency employees.
• Execute marketing initiatives including campaigns, newsletters, social media, and promotional materials, aligned with organizational branding and strategy.
• Collaborate across teams and partners to deliver results, track engagement, and report performance insights to leadership.
• Performs other related duties as assigned

In this role, you are responsible for driving to the following outcomes & results:

• Calendar Management: Efficiently manage and coordinate CEO and Executive leadership calendars, scheduling meetings, appointments, and travel arrangements as requested.
• Communication Handling: Screen and prioritize emails, phone calls, and other correspondence, ensuring timely and appropriate responses.
• Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items as requested. .
• Document Preparation: Create, edit, and proofread documents, reports, presentations, and other materials as needed as requested.
• Confidentiality Maintenance: Handle sensitive information with the utmost discretion and always maintain confidentiality.
• Relationship Management: Serve as a liaison between the executive and internal/external stakeholders, fostering strong professional relationships

Qualifications/Competencies/Skills:

• Excellent Communication: Superior verbal and written communication skills to interact effectively with diverse audiences.
• Organizational Skills: Strong ability to multitask, prioritize, and manage time efficiently to handle various responsibilities.
• Attention to Detail: Keen eye for detail to ensure accuracy and quality in all tasks, from scheduling to document preparation.
• Problem-Solving Skills: Ability to anticipate needs, identify potential issues, and implement effective solutions.
• Interpersonal Skills: Strong interpersonal skills to build and maintain relationships with stakeholders at all levels.
• Confidentiality: High level of integrity and discretion in handling confidential information.
• Regular and reliable attendance is a requirement to this position

Education and Experience:

• Associate or Bachelor’s Degree in business administration or related field, or an equivalent combination of education and experience.
• Minimum three years’ experience in general office responsibilities and procedures.
• Proficient in Microsoft Office Suite—Word, Excel, PowerPoint, and other programs such as (CANVA, Adobe) ect.

Physical Standards:

• Ability to lift 15 pounds.
• Ability to climb stairs.
• Ability to sit for long periods at a desk, operate a keyboard
• Must be able to maintain a Minnesota driver's license and auto insurance

EOE/AA