Fiscal Administrative Support Coordinator - Head Start & Early Head Start bei Southwest Human Development

A positive future for every child

Southwest Human Development is Arizona’s largest nonprofit dedicated to early childhood development. The first five years of life are the most critical in a child’s development. At Southwest Human Development, our services improve lives and help families by supporting young children and their caregivers during this important time.

Your skills, experience, and passion are needed at one of the nation’s largest nonprofits dedicated to early childhood development. Join our team and experience a long-term career which brings joy and satisfaction in knowing you make a difference.  We offer over 40 programs and services to more than 140,000 children.

Why choose us?

• Make an impact in a child’s life by promoting child health and development.
• Be rewarded with a rich benefits package, including medical, dental, vision, and wellness plans, 401(k) matching every paycheck, and generous paid time off.
• Opportunities for continued professional growth and development.
• Supportive and collaborative work environment.

Job title: Fiscal Administrative Support Coordinator - Head Start & Early Head Start

The Fiscal Administrative Support Coordinator is responsible for managing childcare subsidy processes to ensure families and programs maximize available resources for extended day services. This role oversees the accurate tracking of DES childcare subsidies, First Things First scholarships, and other funding streams, ensuring compliance with all Head Start & Early Head Start requirements. The position serves as a key point of communication with program staff and funders, supporting subsidy eligibility, fiscal accuracy, and overall accountability.

In this role you will:

• Manage and track DES childcare subsidy processing, First Things First scholarships, and other childcare subsidy funding streams.

• Run reports to monitor quotas and ensure timely submission of subsidy documentation.

• Provide timely updates on facility changes that impact DES licensure.

• Notify Family Services Managers of subsidy expirations at least 60 days in advance.

• Partner with the Family Services Assistant Director to identify children eligible for enrollment with subsidy support.

• Communicate directly with funding agencies, as needed, to ensure accurate processing and compliance.

• Reconcile credit card transactions and verify documentation for compliance.

• Maintain organized fiscal records and collaborate with the finance team to support timely and accurate reporting.

• Provide administrative and logistical support for organizational events, including Policy Council, Pre-Service, and Professional Development activities.

• Prepares for and participates in regular, reflective supervision with direct supervisor and proactively seeks guidance and support.

• Adheres to the Southwest Human Development Mission, Vision, Core Values and policies.

• Provides services that are family-centered and relationship-based.

• Other duties as assigned

What it takes:

• Associate’s degree in Accounting, Business Administration, or related field required

• Minimum of 2 years of experience in fiscal, subsidy, or administrative support, preferably in early childhood or social services.

• Knowledge of childcare subsidy systems (DES, First Things First) and related compliance requirements.

• Strong organizational skills with the ability to manage data, run reports, and meet strict deadlines.

• Clear and professional written and verbal communication skills, including correspondence with funding agencies.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with financial software preferred.

• Demonstrated initiative to identify and resolve discrepancies while upholding accountability and compliance standards.

• Valid Arizona Fingerprint Clearance Card - OR - must qualify for a valid Arizona Level One Fingerprint Clearance Card
• DES Criminal Affidavit Required
• AZ DHS Criminal History Affidavit Required
• FPC DPS Verification Required

SWHD takes the health and safety of our employees and the communities we serve very seriously. We strongly believe vaccination is a critical safety measure to protect each of us and the communities we serve. COVID vaccinations have proven to be highly effective at protecting people from getting COVID-19 or from getting severely ill from it.

Learn more!

Our core values embody Southwest Human Development’s commitment to services that uplift the lives of children, families and other care providers, and the communities in which they live. These values are intended to guide the professional development, ethical conduct, and skilled practice of all our staff, whatever their specific role within the agency. All staff are valued as making essential contributions to strengthening the foundation that Arizona’s children need for a great start in life. Learn more about our values and benefits here.