Accommodations Program Coordinator bei Halifax Regional Municipality

Halifax Regional Municipality is inviting applications for the permanent, full-time position of Accommodations Program Coordinator in Corporate Real Estate.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons.  Applicants are encouraged to self-identify on their electronic application.

The Accommodations Program Coordinator is responsible for supporting the planning and execution of projects within the Corporate Accommodations Program in alignment with the Corporate Accommodations Strategy. This role plays a key part in ensuring projects are well-coordinated, delivered on time, and meet the needs of internal stakeholders through effective project coordination and a strong focus on customer service.

In addition to project support, the Accommodations Program Coordinator is responsible for managing and maintaining accurate and up-to-date floorplans using AutoCAD. These floorplans are a critical resource for space planning, move coordination, workspace management and reporting, and support strategic decision-making across the organization. The role involves maintaining spatial data for a portfolio of owned and leased buildings and premises, ensuring consistency, accuracy and alignment with corporate space standards. The coordinator collaborates closely with internal teams and external partners to update and validate floorplans, reflecting ongoing changes to layouts, occupancy, and space utilization.

This position is deadline-driven and requires a comprehensive understanding of project coordination, workplace accommodations, and space planning principles, including universal design, accessibility standards, and efficient use of space.

DUTIES & RESPONSIBILITIES:

• Key member of the project delivery team for accommodations projects. Assist the Accommodations and Tenant Services team with project planning, including preparing cost estimates, timelines, and project plans. Lead specific aspects of project execution to ensure successful delivery.
• Key member of the project delivery team for accommodations projects. Assist the Accommodations and Tenant Services team with project planning, including preparing cost estimates, timelines, and project plans. Lead specific aspects of project execution to ensure successful delivery.
• Responsible for maintaining Space Standards documentation, Standard Design and Construction Criteria, CAD drawing files and project records. Prepare test fit and space concept drawings and 3-D renders in CAD/Revit, provide recommendations and alternative solutions for how staff can be accommodated.
• Apply knowledge regarding Accessibility and Inclusivity, including but not limited to CSA B651 Accessible design for the built environment, and the Built Environment Accessibility Standard Regulations, to all tasks and recommend opportunities for improvement.
• Support the preparation of RFPs for new leased space including developing detailed specifications, room data sheets, test fit drawings and GIS maps. 
• Through best practice research, prepare technical specifications for furniture and fixtures to be procured for projects within the accommodations program.  
• Initiate procurement of good and services off standing offers, track purchase orders and invoices related to corporate accommodations projects. Coordinate with external vendor deliveries and installations, ensuring that all deficiencies are reported and resolved in a timely manner. Document and submit vendor performance reviews through collaboration with project team members. 
• Provide move coordination support including pre-move planning and relocation activities during the move process and support the project close out activities including coordination of post move surveys and stakeholder debrief procedures.  

QUALIFICATIONS:
Education & Experience:

• Two-year diploma in one of the following programs: Architectural Engineering Technician, Construction Management Technology or Drafting – Architectural; or another comparable program. 
• Three years relevant experience in project planning and delivery/coordination. Training, certification or experience specific to designing workplaces for accessibility and inclusivity would be considered an asset (e.g. Rick Hansen Foundation, Accessibility Professionals Network, etc.).  
• Successfully completed, or working towards achieving, Project Management designation including Certified Associate in Project Management (CAPM), or Project Management Professional (PMP), is preferred. 
• Proficient in AutoCAD and Revit – able to accurately create/modify drawings, create 3D views and renderings.
• An equivalent combination of education and experience may be considered.

Technical / Job Specific Knowledge and Abilities:

• Strong planning, organizational and technical skills to be able to perform at a high level of productivity in carrying out multiple tasks as assigned
• Strong writing skills; required to assist in the development scope of work for RFP and Tender documents, business cases, and project communications
• Knowledge and awareness of occupational health, safety and environmental regulations, statutes and practices
• Demonstrated knowledge and understanding of inclusivity guidelines and accessibility codes including but not limited to CSA B651, RHFAC, Universal Design Principles
• Ability to read and understand architectural drawings and construction tender sets
• Demonstrated knowledge in project management, applied knowledge in project planning and execution 
• Knowledge and understanding of change management methodologies and how to apply theories across organizations would be considered an asset
• Ability to identify continuous improvement opportunities and support building business case towards process improvement initiatives

An equivalent combination of education and experience may be considered.  Applicants relying on education and experience equivalencies must clearly demonstrate such equivalencies in their application.

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion. 

COMPETENCIES: Analytical Thinking, Communications, Customer Service, Decision Making, Managing Change, Networking & Relationship Building, Organizational Awareness, Organization & Planning, Teamwork & Cooperation, Valuing Diversity

WORK STATUS: Permanent, full time

HOURS OF WORK: Monday - Friday, 8:30am - 4:30pm, 35 hours per week. Flex options to work outside of these hours and hybrid may be available.

SALARY: Non-Union, Level 5, $66,830 - $86,490. Salary will be determined based on relevant experience and qualifications related to the specified pay band and job. Placement above the midpoint of the pay band is typically reserved for candidates who significantly exceed the minimum qualifications, such as those with exceptional experience, specialized skills, or demonstrated achievements relevant to the role. This ensures fair and consistent compensation practices across the organization.

WORK LOCATION: 3rd Floor Alderney Ferry Terminal (88 Alderney Dr., Dartmouth)

CLOSING DATE: Applications will be received up to 11:59 pm on Thursday, November 6, 2025.

Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link: Accommodations | Hiring | Employment | Halifax

(position # 72284285)