Clerk Debt Financing Administration bei Chartwell

The Debt Financing Administration Coordinator will provide critical support to the debt finance team in the administration of Chartwell’s debt financing processes. This role focuses on coordinating new financing activities, managing ongoing compliance and reporting, supporting repayment processes, and maintaining organized documentation for all loan and property files. The successful candidate will be a highly organized administrator with comfort in handling legal documents and supporting legal and financing processes.

New Financing Coordination

• Coordinate with external counsel, lenders, and internal teams for new financing transactions.
• Prepare, gather, and submit loan and supporting documents, ensuring all relevant property details are included.
• Manage and track submission requirements and timelines with lenders.
• Review legal documents and support comments back to counsel and lenders (comfort with legal documents is a bonus).

Ongoing Reporting & Compliance 

• Coordinate and submit covenant reports, quarterly financial reports, and other compliance documentation to lenders.
• Ensure timely and accurate reporting in accordance with loan agreements.

Repayment Administration

• Manage the discharge process for loan repayments.
• Calculate paydowns and prepare supporting documentation for repayments.

Documentation & Organization

• Organize all existing loan files and property details into a centralized document repository.
• Maintain accurate records and stay on top of loan maturity dates and deadlines.

Education:

• Post-secondary education in a relevant field (finance, business administration, legal studies, or equivalent).

Experience:

• Experience coordinating with external counsel and lenders is preferred.
• Comfort with legal documents and processes; ability to review and support comments on legal documentation is an asset.
• Comfort working with numerical information, financial data, and loan terms.

Skills & Abilities:

• Strong administrative and organizational skills, with excellent attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook); experience with document management systems is an asset.
• Ability to work independently and as part of a team in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Self-directed, adaptable, and able to manage multiple tasks and deadlines.
• Professionalism, discretion, and a collaborative approach.
• Strong interpersonal skills and ability to work with multidisciplinary teams.
• Ability to organize and expedite workflow, and proactively manage priorities.

Effort

• Work requires a high degree of mental effort to analyze documents, verify information, and perform computer-based tasks.
• Requires strong analytical and organizational skills to ensure compliance with loan terms and reporting requirements.
• Physical effort is limited to keyboarding and occasional walking to meetings.

Working Conditions

• Work is generally performed in a hybrid office environment.

Company