Project Coordinator Document Archival bei Frontage Laboratories Inc.

Project Coordinator – Document Archival

Department: Biomarker  
Location: Exton, PA
Employment Type: Full-time

Frontage Laboratories Inc. is an award winning, full-service, CRO/Contract Research Organization operating over 25 state-of-the-art laboratories across the US, Canada and China.  Our core competencies include drug metabolism, pharmacokinetics/ pharmacodynamics (PK/PD), safety and toxicology, bioanalytical services, chemistry and manufacturing controls for drug development, and core laboratory services for clinical trials.

Position Summary:

The Project Coordinator – Document Archival will support the planning, coordination, and execution of document archival to ensure compliance, organization, and long-term accessibility of critical project and study records. This role involves close collaboration with cross-functional teams, including Quality Assurance, IT, Laboratory Operations, and study PIs and PC, to ensure documentation completeness, and maintain regulatory standards.

Key Responsibilities:

• Coordinate and track document archival activities for ongoing and completed projects.
• Collaborate with project leads and functional teams to identify, collect, and verify required documentation prior to archival.
• Ensure all records meet internal documentation standards and regulatory compliance (e.g., GxP, GLP, or ISO requirements as applicable).
• Maintain and update the document tracking system or archival database (e.g., eTMF, Documentum, SharePoint, or internal systems).
• Support migration of electronic and paper records to long-term storage systems.
• Liaise with internal stakeholders and vendors for document scanning, indexing, and physical storage logistics.
• Conduct periodic quality checks to ensure document integrity, accuracy, and retrievability.
• Generate and maintain reports on archival status, metrics, and key performance indicators.
• Assist with audits and inspections by providing timely retrieval of archived documentation.
• Support process improvement initiatives to streamline document management and archival workflows.

Qualifications:

Education:

• Bachelor’s degree in Life Sciences, Information Management, or a related field.

Experience:

• 0–3 years of experience in document management, project coordination, or records management (preferably in a regulated industry such as pharmaceutical, biotech, or CRO).
• Experience with document control systems (e.g., SharePoint, Documentum, or similar).
• Familiarity with regulatory documentation standards (e.g., GxP, GLP) preferred.

Skills:

• Strong organizational and time management abilities with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Analytical mindset with focus on process accuracy and compliance.

Core Competencies:

• Accountability and ownership
• Process-oriented and detail-focused
• Team collaboration and cross-functional coordination
• Data and document integrity awareness
• Problem-solving and initiative-taking

Preferred Qualifications (optional):

• Experience in a laboratory, clinical, or regulatory documentation setting.
• Knowledge of long-term data retention and archival best practices.
• Familiarity with electronic archiving systems and metadata management.

Salary and Benefits:

Frontage Laboratories offers a competitive compensation and benefits package including health and dental insurance, a 401(k) plan, disability insurance, and life insurance

Frontage Laboratories Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.