Internal Applicants Only - Executive Administrator bei Cardiff University
Cardiff University · Cardiff, Vereinigtes Königreich · Hybrid
- Professional
- Optionales Büro in Cardiff
Advert
This post is currently open to employees of Cardiff University only. Please do not apply if you do not have a current contract of employment with the University.
Internal Applicants Only - Executive Administrator (Section Support) – Economics Section
Join a fantastic Professional Services team in the world’s first Public Value business school!
An exciting opportunity has arisen to work at Cardiff Business School. We are looking for an experienced administrator to join our Section Executive administrative team.
This team leads and manages the operational business of the School’s five academic Sections providing comprehensive professional administrative support to the Section Management Team and individual Section members in support of their individual research, engagement, innovation, scholarship and learning & teaching duties.
Working closely with the Section’s Management Team and Deputy School Manager, the successful candidate will play a key role in ensuring the smooth running of all administrative processes connected to the research, engagement, innovation, scholarship and learning and teaching of the School’s Economics Section.
This post is part time (3 days a week Monday-Wednesday) and available immediately. Salary: £28,031 - 31,236 per annum (Grade 4).
Working for Cardiff University & Important Information on Applying
This role is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance.
We want to employ people with a wide variety of experiences. We welcome applications from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We are particularly seeking applications from candidates who come from backgrounds that are underrepresented at the University, including people from Black, Asian and Minority Ethnic communities.
We are looking for a team player who will work with colleagues to provide a great service to staff and students. You don’t need to have worked for a University before; this is an opportunity to show your potential and start or continue your career at Cardiff University.
Your application will be assessed against the following essential and desirable criteria for the role. Please copy and paste this section into a new document and give clear examples of how you can evidence meeting each criteria by writing under each one. You can draw on elements from any aspect of your life (e.g. work, home, education/qualifications or community life) as long as you focus on their relevance to the role.
Please save your supporting statement in a separate document with the title [YOURNAME-BR NUMBER-JOB TITLE] and attach it to your application in the recruitment system. Please note that these are also the criteria shortlisted applicants will be assessed against at interview and/or by other means (e.g. a skills test).
Closing date: Thursday, 6 November 2025
Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.
Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.
Internal Applicants Only - Executive Administrator (Section Support) – Economics Section
Join a fantastic Professional Services team in the world’s first Public Value business school!
An exciting opportunity has arisen to work at Cardiff Business School. We are looking for an experienced administrator to join our Section Executive administrative team.
This team leads and manages the operational business of the School’s five academic Sections providing comprehensive professional administrative support to the Section Management Team and individual Section members in support of their individual research, engagement, innovation, scholarship and learning & teaching duties.
Working closely with the Section’s Management Team and Deputy School Manager, the successful candidate will play a key role in ensuring the smooth running of all administrative processes connected to the research, engagement, innovation, scholarship and learning and teaching of the School’s Economics Section.
This post is part time (3 days a week Monday-Wednesday) and available immediately. Salary: £28,031 - 31,236 per annum (Grade 4).
Working for Cardiff University & Important Information on Applying
This role is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance.
We want to employ people with a wide variety of experiences. We welcome applications from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We are particularly seeking applications from candidates who come from backgrounds that are underrepresented at the University, including people from Black, Asian and Minority Ethnic communities.
We are looking for a team player who will work with colleagues to provide a great service to staff and students. You don’t need to have worked for a University before; this is an opportunity to show your potential and start or continue your career at Cardiff University.
Your application will be assessed against the following essential and desirable criteria for the role. Please copy and paste this section into a new document and give clear examples of how you can evidence meeting each criteria by writing under each one. You can draw on elements from any aspect of your life (e.g. work, home, education/qualifications or community life) as long as you focus on their relevance to the role.
Please save your supporting statement in a separate document with the title [YOURNAME-BR NUMBER-JOB TITLE] and attach it to your application in the recruitment system. Please note that these are also the criteria shortlisted applicants will be assessed against at interview and/or by other means (e.g. a skills test).
Closing date: Thursday, 6 November 2025
Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.
Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.
Job Description
Executive Support for the Section Head
• To act as the first professional point of contact for the Section Head, interpreting and prioritising requests received and providing advice and guidance as appropriate.
• To maintain and manage the Section Head’s diary and travel arrangements, where required, arranging appointments for internal and external contacts.
• To prepare correspondence for the Section Head, ensuring that all such correspondence is processed accurately and in an effective and efficient manner and stored appropriately for ready retrieval.
• To compile, analyse and interpret data, carrying out independent background investigations into topics and issues as required by the Section Head, preparing and providing management information reports and documentation to the highest standards.
• To establish and develop administrative systems to ensure the accurate recording of information relevant to the Section.
• To have administrative involvement in the, ‘on-boarding’ and induction of new academic staff members to the Section.
• To be responsible, in conjunction with the Deputy Section Head (Learning and Teaching), for the co-ordination, composition, amendment and distribution the Section’s annual Workload Allocation.
Support for Section Activities
• To take responsibility for the coordination of all administrative work for the Section, working with other professional service colleagues in the School to ensure the delivery of a professional service.
• To professionally manage Section input to a range of School procedures, liaising with the Head and Deputy Heads of Section and other professional service teams as required e.g. in:
- the regular update and refresh of the Section’s web pages
- management of the Section Initiative Fund,
- meeting the requirements of research review exercises,
- conducting Right to Work checks,
- administering the University Teacher and Graduate Tutor timesheet processes.
• To maintain an oversight of all administrative business in the Section, developing and monitoring the annual administrative workplan of the Section, providing advance warning of key activities.
• To support the Deputy School Manager in the implementation of new procedures and systems.
• To collaborate with others in order to make recommendations for improvement of current administrative processes and procedures.
Executive Support for the Section
• To provide effective and professional assistance to Section members with a range of activities in support of their individual research, engagement, innovation, scholarship and learning and teaching duties, including the organisation of meetings, committees and events; the hosting of academic and commercial visitors; preparation and proof-reading of documents; advice and guidance for the booking of travel, purchasing of IT; etc.
• To act as a communication conduit between the School and the Section, including the dissemination of information to Section members and the compilation of information, such as research returns, from Section members for the School.
• To provide administrative support to members of the Section’s Research Groups. In particular, to be the first point of contact with a range of external funders and other organisations, assisting in the organisation of internal seminars and other external events and ensuring the maintenance of the contact databases.
JD continued in Additional Information
• To act as the first professional point of contact for the Section Head, interpreting and prioritising requests received and providing advice and guidance as appropriate.
• To maintain and manage the Section Head’s diary and travel arrangements, where required, arranging appointments for internal and external contacts.
• To prepare correspondence for the Section Head, ensuring that all such correspondence is processed accurately and in an effective and efficient manner and stored appropriately for ready retrieval.
• To compile, analyse and interpret data, carrying out independent background investigations into topics and issues as required by the Section Head, preparing and providing management information reports and documentation to the highest standards.
• To establish and develop administrative systems to ensure the accurate recording of information relevant to the Section.
• To have administrative involvement in the, ‘on-boarding’ and induction of new academic staff members to the Section.
• To be responsible, in conjunction with the Deputy Section Head (Learning and Teaching), for the co-ordination, composition, amendment and distribution the Section’s annual Workload Allocation.
Support for Section Activities
• To take responsibility for the coordination of all administrative work for the Section, working with other professional service colleagues in the School to ensure the delivery of a professional service.
• To professionally manage Section input to a range of School procedures, liaising with the Head and Deputy Heads of Section and other professional service teams as required e.g. in:
- the regular update and refresh of the Section’s web pages
- management of the Section Initiative Fund,
- meeting the requirements of research review exercises,
- conducting Right to Work checks,
- administering the University Teacher and Graduate Tutor timesheet processes.
• To maintain an oversight of all administrative business in the Section, developing and monitoring the annual administrative workplan of the Section, providing advance warning of key activities.
• To support the Deputy School Manager in the implementation of new procedures and systems.
• To collaborate with others in order to make recommendations for improvement of current administrative processes and procedures.
Executive Support for the Section
• To provide effective and professional assistance to Section members with a range of activities in support of their individual research, engagement, innovation, scholarship and learning and teaching duties, including the organisation of meetings, committees and events; the hosting of academic and commercial visitors; preparation and proof-reading of documents; advice and guidance for the booking of travel, purchasing of IT; etc.
• To act as a communication conduit between the School and the Section, including the dissemination of information to Section members and the compilation of information, such as research returns, from Section members for the School.
• To provide administrative support to members of the Section’s Research Groups. In particular, to be the first point of contact with a range of external funders and other organisations, assisting in the organisation of internal seminars and other external events and ensuring the maintenance of the contact databases.
JD continued in Additional Information
Salary Range Max.
31,236
Grade
Grade 4
Salary Range Min.
28,031
Job Category
Admin / Clerical
Additional Information
JD continued:
Executive Support for the Section
• To convene and service Section Meetings and Away Days preparing agenda and papers, producing and circulating minutes and monitoring actions.
General
• To establish working relationships with key contacts and stakeholders, developing appropriate communication links with internal and external stakeholders.
• To undertake continuous professional development, acquiring and refining skills and expertise in new or related areas, and to engage with the annual appraisal process and other performance review activities as appropriate.
• To support the wider activities of the School e.g. servicing School committee meetings and helping at School events e.g. Open Days as required.
• To ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
• To abide by University policies on Health, Safety and the Environment and Equality, Diversity and Inclusion, and other mandatory areas.
• To perform other duties occasionally which are not included above, but which will be consistent with the role.
Cardiff Business School
Cardiff Business School is a leading business and management school in the UK, holding AACSB and AMBA accreditations and ranked 1st for its Research Environment and 2nd on Research Power (REF2021). The School has a Public Value purpose and focuses on the co-creation of high quality, interdisciplinary education and knowledge that delivers economic, social and environmental value. The School’s activities are oriented towards five Grand Challenges: Decent work, fair and sustainable economies, future organisations, good governance, and responsible innovation.
Executive Support for the Section
• To convene and service Section Meetings and Away Days preparing agenda and papers, producing and circulating minutes and monitoring actions.
General
• To establish working relationships with key contacts and stakeholders, developing appropriate communication links with internal and external stakeholders.
• To undertake continuous professional development, acquiring and refining skills and expertise in new or related areas, and to engage with the annual appraisal process and other performance review activities as appropriate.
• To support the wider activities of the School e.g. servicing School committee meetings and helping at School events e.g. Open Days as required.
• To ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
• To abide by University policies on Health, Safety and the Environment and Equality, Diversity and Inclusion, and other mandatory areas.
• To perform other duties occasionally which are not included above, but which will be consistent with the role.
Cardiff Business School
Cardiff Business School is a leading business and management school in the UK, holding AACSB and AMBA accreditations and ranked 1st for its Research Environment and 2nd on Research Power (REF2021). The School has a Public Value purpose and focuses on the co-creation of high quality, interdisciplinary education and knowledge that delivers economic, social and environmental value. The School’s activities are oriented towards five Grand Challenges: Decent work, fair and sustainable economies, future organisations, good governance, and responsible innovation.
Career Pathway
Administrative Support
Person Specification
Essential Criteria
1. Ability to communicate in writing clearly, concisely, and effectively to provide detailed advice and guidance to the Section, prioritising, managing and dealing with a range of incoming requests.
2. Evidence of a good standard of numeracy and IT literacy.
3. Experience of working in an administrative role or environment and ability to set up standard office systems and procedures, making improvements to these as appropriate.
4. A demonstrated commitment to team work.
5. Experience of servicing meetings and committees and of working within complex committee and/or organisational structures.
6. Ability to communicate specialist and complex information effectively and professionally to a range of customers with varying levels of understanding
7. Ability to advise and influence key stakeholders in your area of work.
8. Ability to explore customers’ needs and adapt the service you provide accordingly to ensure a quality service is delivered.
9. Ability to use your initiative and creativity to solve problems, respond to queries and make recommendations, identifying and proposing practical solutions.
10. Ability to work unsupervised to deadlines, planning, setting and monitoring your priorities and those of the team.
Desirable Criteria
1. Relevant work experience within the Higher Education Sector.
2. Fluency in Welsh, written and oral.
1. Ability to communicate in writing clearly, concisely, and effectively to provide detailed advice and guidance to the Section, prioritising, managing and dealing with a range of incoming requests.
2. Evidence of a good standard of numeracy and IT literacy.
3. Experience of working in an administrative role or environment and ability to set up standard office systems and procedures, making improvements to these as appropriate.
4. A demonstrated commitment to team work.
5. Experience of servicing meetings and committees and of working within complex committee and/or organisational structures.
6. Ability to communicate specialist and complex information effectively and professionally to a range of customers with varying levels of understanding
7. Ability to advise and influence key stakeholders in your area of work.
8. Ability to explore customers’ needs and adapt the service you provide accordingly to ensure a quality service is delivered.
9. Ability to use your initiative and creativity to solve problems, respond to queries and make recommendations, identifying and proposing practical solutions.
10. Ability to work unsupervised to deadlines, planning, setting and monitoring your priorities and those of the team.
Desirable Criteria
1. Relevant work experience within the Higher Education Sector.
2. Fluency in Welsh, written and oral.
