Manager-Admin Operations bei The Ohio State University

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Job Title:

Manager-Admin Operations

Department:

Medicine | IM Cardiovascular Medicine

Position Summary:
Serves as the Manager of Administrative and Fiscal Operations within the Division of Cardiovascular Medicine. This role directs and manages the day-to-day operations of the division, including human resources, fiscal management, and administrative affairs. The manager provides strategic and operational leadership to ensure efficient support for faculty, staff, and divisional initiatives.

Key Responsibilities:

Administrative & HR Operations (50%)

• Directs and oversees daily administrative operations, including HR functions and support services.
• Supervises administrative and education support staff; ensures efficient workflow and timely completion of tasks.
• Manages recruitment, hiring, onboarding, and training of staff.
• Administers performance management processes; monitors workloads and staffing levels.
• Evaluates and recommends changes to staff structures and roles.
• Acts as liaison between faculty and support staff.
• Oversees space assignments, renovations, relocations, and capital asset management.

Fiscal Management & Strategic Planning (40%)

• Provides financial oversight across multiple funding sources (e.g., practice plan, grants, endowments, contracts).
• Develops and prepares annual budgets and projections; performs monthly reconciliations and financial analyses.
• Creates and manages financial scorecards; analyzes clinical volumes and productivity.
• Supports strategic financial initiatives for cost savings and operational efficiency.
• Assists with faculty-related financial processes including salary adjustments, offer letters, contracts, and HR documentation.
• Ensures accuracy of CART allocations, clinical productivity metrics, and patient care revenue.

Project Coordination & Data Analysis (5%)

• Leads data coordination for divisional projects; integrates data-driven approaches into clinical and administrative operations.
• Partners with leadership to align project priorities with organizational goals and strategic initiatives.
• Provides ongoing analysis and reporting to support decision-making and performance improvement.
• Acts on behalf of the Division Administrator in their absence.

Other Duties as Assigned (5%)

• Performs additional responsibilities as needed to support divisional operations and leadership initiatives.

Required Qualifications:

• Bachelor’s degree in Business Administration, Health Care Administration, or related field, or equivalent combination of education and experience.
• Significant experience (5+ years) in administrative or management roles, preferably in an academic medical or higher education environment.
• Strong knowledge of accounting and finance principles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with university policies, procedures, and regulations.
• Successful completion of a background check; may require pre-employment physical and drug screening.

Additional Information:

Location:

Davis Heart and Lung Research Institute (0113)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability. 

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.

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