Accounts Payable Coordinator bei Information Services MP3500

ACCOUNTABILITIES & ESSENTIAL FUNCTIONS

• Manage workflow of the AP Team; assist with Inventory or Expense AP as needed.
• Review the Unvouched Receiver report twice a month to ensure that older items are being addressed in a timely manner. Receivers should not exceed 14 days without a known reason and documentation concerning the issue and steps toward resolution.
• Train and work with staff on resolving Vendor issues (Unvouched Receiver Report Statements, past due items etc.)
• Vendor statements/accounts should not have any transactions that exceed 60 days without documentation in the account concerning the issue and steps toward resolution.
• Review All Debit Memo logs for accuracy and confirm at end of month with Accounting.
• Review Open Purchase Order reporting twice a month to ensure accuracy and that aged items are being addressed.
• Review Problem Logs (Cost/Qty) and Supplier Discrepancy Reports weekly to ensure that aged items are being addressed in a timely manner.
• Review Vouched Invoice Report daily for volume of errors/types made by staff. Follow up with staff where appropriate.
• Regularly review appropriate reporting to ensure issues with digitally received invoices (EDI) are resolved. Maximize the EDI process by ensuring vendor invoices are received electronically whenever possible.
• Be familiar with the organization’s chart of accounts to ensure proper coding of operational expenses, employee reimbursements and credit cards.
• Be knowledgeable of sales tax rules and guidelines to ensure sales tax is properly paid or assessed on operational expense invoices.
• Work with Accounting Department to resolve all invoice issues related to disbursements.
• Cover Accounts Receivable Coordinator duties as needed.
• Available to work early, late, and on weekends when needed to fulfill assigned responsibilities.
• Oversees daily workflow and projects for team.
• Subject matter expert for team job functions.
• Fosters a learning environment and mentors team members.
• Works with minimum supervision and makes independent judgments.
• Assists management with development of results-oriented processes and project management.
• Initiates, establishes and maintains highly effective relationships with business contacts of various cultures, and at all levels.
• Flexible to meet the changing needs of the business and willingness to take on new responsibilities and assignments.
• Extremely confidential and trustworthy.
• Regular attendance at work is an essential part of the job.

SKILLS & CERTIFICATIONS

• General knowledge of accounting and understanding of GL accounts required.
• Experience using OCR software, validating and troubleshooting data preferred. PC experience in a Microsoft Windows environment, proficient with the internet, e-mail, Microsoft Word, Excel, Outlook
• Able to pass a skill evaluation with 80% accuracy in the following areas: Excel, Data Checking, Math, Spelling/Vocabulary, 10-Key 190 KSPM and Typing 50 WPM.
• Work proactively to identify, investigate, and report irregularities within a designated area of responsibility.
• Ability to be discreet; must possess a high level of integrity and ethical responsibility
• Act as a change agent and possess the ability of decisive judgment.
• Ability to be an independent thinker who can be a part of a team and demonstrate strong attention to detail.
• Must be customer focused, striving for continuous improvement with positive results.
• Strong business acumen and excellent interpersonal skills desired, particularly the ability to communicate effectively with all levels of management and industry professionals.
• Ability to coach and develop others through conducting training and cross-training, of knowledge and expertise, within the area of responsibility.
• Work cooperatively with leaders, co-workers, department administrators, Products and other Company employees to generate teamwork and efficiency.
• Communicate relevant information with peers and accountants, in an expeditious manner, allowing them to fulfill their duties.
• Strong written and oral communication skills.
• Efficiently provide expenditure reports to leaders, department administrators and other company employees to help answer general inquiries and discrepancies.
• Possess strong analytical, problem-solving, and planning & organizational skills.
• Able to type and/or 10-key data and sit for long periods of time.

EDUCATION & EXPERIENCE

• Internal candidates: Minimum 1 year as a highly performing Mouser employee.
• External candidates: Minimum 2 years prior work experience that is relevant to the team you will lead.
• 6+ years experience in critical job functions of the team; can be a combination of internal and external experience.
• Demonstrated progressive responsibility in an accounts payable role.
• Experience working in modern ERP with OCR software and EDI transactions is a plus.
• Experience reviewing and processing credit card and/or out-of-pocket expense reports.

Company