Records Data Technician bei Peoria Unified School District

Position Title:  Records Data Technician
Supervisor:  Director Information Systems
Department:  Information Management and Technology (IMT)
Location:  Cholla IMT
Term of Employment:  12 months
Salary Classification:  Classified Hourly, Grade 15
 
Job Responsibilities:
Assist in facilitation and oversight of the District’s compliance with Arizona Revised Statutes and guidelines regarding Records Management.
 

• Process, file and organize records and files according to District policies and procedures and Arizona State Library and Archive Division in both computer and paper filing systems
• Provide customer service to individuals requesting information while also following District guidelines and observing any legal restrictions on information sharing
• Research records upon request and maintain logs of requests by tracking the movement of files and information through schedules and calendars to ensure no records are lost or misplaced
• Compose correspondence to external and internal parties as requested
• Maintain student confidence by keeping student records information confidential

• Maintain comprehensive program documentation.
• Assist in execution of training and training materials.
• Assist in the collection of inactive and graduated student records from schools
• Collaborate and maintain effective communications regarding the program with district, department, and school administration.
• Verifying documents and conducting routine checks to ensure the integrity of the filing system
• Organizing and archiving records and documents
• Retrieving information from the filing system when requested, and making copies of paperwork for distribution
• Destroying records under certain circumstances in accordance with established policies and procedures 

• Identify and document existing and potential sources for new data/records capture.
• Assist in development of a Data/Records classification and inventory scheme.
• Assist in scanning and uploading all existing paper-based documents into the ECMS.

• Maintain high level of understanding of laws, policies and best practices related to data management and specified data/records retention.

• Knowledge and experience to perform listed duties and responsibilities.
• Skill and extensive experience with using Microsoft Excel®, Word®, PowerPoint®, and other office applications.
• Experience using records and data management tools.
• Excellent verbal and communication skills.
• Ability to examine work processes and to develop innovative process improvement suggestions.
• Ability and experience in problem solving.
• Independent thinker and self-starter.
• Skill in establishing and maintaining effective working relationships with co-workers, executive leaders and managers, state and other external entities, and the public.
• Ability to acquire knowledge of applicable Federal, State, and local statutes, rules, regulations, ordinances, and codes and PUSD policies and procedures.

• Must be able to pass a fingerprint and background clearance check.
• Required to occasionally work outside normal working hours.
• May be required to lift and/or carry heavy, bulky supplies, materials, equipment, and other items weighing up to 35 pounds.
• May be required to possess and maintain a valid Arizona driver’s license.