Spiritual Life Administrative Assistant bei Beatitudes Campus

Description

Join our dedicated team at the Beatitudes Campus, where we are committed to fostering spiritual growth and enrichment for our residents and staff. We are seeking a proactive and organized Administrative Assistant to provide essential support to the Vice President of Spiritual Life. This role offers an opportunity to contribute to a vibrant department that offers worship, fellowship activities, pastoral care, counseling, and educational programs aimed at enriching the spiritual well-being of our community.

 Major Tasks, Duties, and Responsibilities:

• Manage the administrative day-to-day affairs of the Spiritual Life department.
• Coordinate the schedule of guest preachers and musicians and assist at Sunday services 2 times a month when guest preachers are scheduled.
• Create and hang flyers around the campus for all Spiritual Life events.
• Post Spiritual Life services and activities on the online calendar as well as the Roadrunner printed calendar and UniGuest.
• Keep detailed notes on the Chaplain Fund and staff loans distributed.
• Create and print bulletins for Sunday services and Celebrations of Life.
• Take and type minutes for monthly Spiritual Life Committee.
• Proofread and edit all Spiritual Life information in the weekly Roadrunner.
• Coordinate events and meetings with understanding of the room reservation and calendar systems in TheWorxHub.
• Retrieve messages from prayer lines and keep an updated prayer list.
• Manage department internal invoices and purchasing using the Concur system.
• Reconcile credit card purchases monthly.
• Turn in hours worked for the Choir Director through Paylocity.
• Have all guest musicians and guest preachers fill out W-9 forms and turn them into the Accounting Department making sure people are paid on time.
• Attend team meetings and in-services.
• Assist in ordering, stocking, and distributing food from the staff food pantry.

Requirements

Experience:

· Experience and understanding of worship preparation.

· Excellent organizational and time-management skills.

· Proficiency with Microsoft Office software.

· Strong written and verbal communication skills,

· Compassionate, respectful, and committed to supporting the spiritual needs of diverse populations.

· Must have a valid drivers’ license.

· Must possess the ability to make independent decisions when circumstances warrant such actions.

· Must possess or be able to obtain a Fingerprint Clearance Card.

Beatitudes Campus is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, or veteran status. Please Be Advised: Background checks, reference checks, TB testing, and drug and alcohol screenings are part of the hiring process at Beatitudes Campus. Felony convictions should be disclosed but will not necessarily bar a candidate from employment.

Beatitudes Campus Promise Statement We are a community born of the United Church of Christ from acts of faith, justice and love for seniors. This rich faith heritage drives us to love, value, and respect every individual.

• We are committed to intentionally building and nurturing a diverse, thriving, equitable, and inclusive culture where everyone is not just welcome, but truly belongs.
• Our Christian radical hospitality opens its arms wide to embrace our Jewish, Muslim, Hindu, Buddhist, and other faith friends, as well as those with no faith affiliation.
• Our inclusive love celebrates and affirms all people, regardless of age, gender identity or expression, race, ethnicity, color, national origin, ability, marital status, or sexual orientation.

Guided by our core values of compassion, respect, accountability, and excellence, we promise to embody this community spirit every single day.