Administrative Assistant - Trust & Estate Law bei Huber Fox

Administrative Assistant – Trust & Estate Law
Huber Fox | Trusts & Estate Law | Sacramento, CA | Full-Time, In-Office

Huber Fox, an established Sacramento law firm focused on trust and estate litigation, is seeking an experienced administrative assistant to join its professional and collaborative team. This is an excellent opportunity for someone who values precision, organization, and a supportive environment where attention to detail and client service are top priorities.

The firm provides a high level of representation in trust and estate matters, covering the full spectrum of estate law—from planning through complex administration and litigation. The team offers a stable, collegial workplace with long-term career potential for a detail-oriented professional who enjoys being part of a trusted and respected firm.

We’re looking for a full-time administrative assistant for our Sacramento office who thrives in a team environment, performs well under pressure, and takes pride in providing exceptional administrative and client support. This position is in-person, Monday through Friday from 8:00 a.m. to 5:00 p.m. A high school diploma is required, and a bachelor’s degree is preferred.

Essential Functions
The administrative assistant is responsible for managing front desk operations and supporting attorneys and paralegals with daily administrative functions, including but not limited to:

• Delivering excellent customer service by greeting and assisting prospective, current, and former clients and visitors by phone, email, and in person.
• Screening and directing phone calls promptly to the appropriate staff member.
• Scheduling initial consultations and follow-up appointments for new and existing clients.
• Coordinating meetings, booking conference rooms, and managing attorney calendars.
• Processing day-to-day administrative tasks, including incoming and outgoing mail, packages, and checks.
• Preparing and coordinating court filings and filing services.
• Scanning, organizing, and indexing electronic and paper files.
• Assisting attorneys and paralegals with projects and administrative needs as requested.
• Responding to written and electronic correspondence in a timely, professional manner.
• Ensuring the lobby, office, and break areas remain safe, clean, and organized.
• Participating in office and team meetings as needed.

Requirements

• At least two years of experience as an administrative assistant in a law firm or legal environment.
• Strong organizational and time management skills with the ability to multitask under time constraints.
• Excellent listening, verbal, and written communication skills.
• Detail-oriented, dependable, and eager to learn and grow within the firm.
• Demonstrated ability to work effectively in a collaborative, professional team environment.
• Self-motivated, adaptable, and comfortable handling sensitive information with discretion.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Willingness to work overtime as needed, sometimes on short notice.
• Strong professional references required.

Benefits

Compensation and Benefits
Compensation starts at $28 per hour and is commensurate with experience. Benefits include health insurance, an employer-matched 401(k), and flexible PTO.

Application Instructions
If you are interested in this position, please send your resume along with a cover letter describing your professional experience and what appeals to you about this opportunity.

Please note

Interviewees will be required to complete a brief writing sample and a multiple-choice test to evaluate grammar and attention to detail.

To ensure an efficient hiring process, only candidates with a minimum of two years of administrative assistant experience in the legal industry will be considered. Candidates who do not meet this requirement should not apply.