Sports Event Manager bei Fort Worth Sports Commission

SPORTS EVENTS MANAGER

JOB DESCRIPTION:

TITLE: Sports Events Manager

DEPARTMENT: Fort Worth Sports Commission

DIRECT REPORT: Director of Operations

EXEMPT OR NON-EXEMPT: Exempt (Administrative)

SUMMARY OF BASIC FUNCTIONS: Collaborate with the Operations Director to deliver seamless operations and logistics for Fort Worth Sports Commission events, ensuring each event advances the Fort Worth Sports Commission’s mission and exceeds stakeholder expectations.

Key Responsibilities

Event Planning & Execution

• Develop and execute comprehensive event management plans (e.g., opening ceremonies, banquets, community engagement, permitting, staffing/security, budgets).
• Oversee assigned event budgets and ensure cost-effective delivery.
• Manage logistics and serve as liaison for Local Organizing Committees for major events (e.g., NCAA Women’s Gymnastics Championships, Blast.TV, PBR World Finals, National Governing Body Event, etc…).
• Partner with vendors to secure cost-effective resources and services that ensure successful and efficient event execution.
• Recruit, train, and supervise volunteers for sporting events.
• Attend and support events as needed, ensuring client satisfaction.

Stakeholder & Partner Engagement

• Build and maintain relationships with national governing bodies, event rights holders, local sports associations, and venue partners (colleges, universities, ISDs, private facilities).
• Maintain ongoing relationships with hotel partners to support events and leads.
• Serve as a primary point of contact for local vendors and service providers.

Business Development Support

• Assist the Business Development team in reviewing RFPs for potential sports-related events and contribute to the team’s event recruitment strategy.
• Collaborate with Business Development to ensure contract deliverables are fulfilled and to coordinate sponsor/client tickets, site visits, and partner meetings.
• Lead community initiatives such as the Readers Become Leaders program with the NCAA.

Team & Program Management

• Foster a positive team culture by upholding the organization’s core values of respect, collaboration, and accountability.
• Record activities, rebates, contacts, and event details in Visit Fort Worth’s Simpleview (CRM) system.
• Collaborate with Business Development and Marketing to create and deliver comprehensive post-event recaps for clients.
• Collaborate with Convention Services by sharing best practices and client feedback to enhance service delivery and overall event experience.
• Supervise and schedule Sports Commission interns.
• Coordinate special projects as needed, such as the Will Rogers Welcome Cart for equine events.

Qualifications

Education

• Bachelor’s degree in Sports Management, Event Management, Hospitality, Business Administration, or related field preferred.

Experience

• Minimum of 3–5 years of event management experience (sports event experience strongly preferred).
• Demonstrated success in event logistics, budget management, and stakeholder relations.

Skills

• Excellent written and verbal communication skills with strong attention to detail.
• Ability to work independently and collaboratively toward shared goals.
• Strong organizational and time management skills with the ability to meet deadlines.
• Proficiency in Microsoft Office Suite and event management software/CRM tools.

Physical Demands

• Ability to lift, carry, push, or pull 20–30 lbs. frequently.
• Frequent standing, walking, reaching, bending, kneeling, stooping, and crouching.

Working Conditions

• 3-days in-office; two remote with frequent onsite event support.
• Requires flexibility for evenings, weekends, and travel to trade shows or site visits.

Must have knowledge of the sports commission & Visit Fort Worth mission and objectives.   Excellent interpersonal and communication skills are needed. Work toward the goals of Visit Fort Worth while living out the core values of the organization: respect, trust, hospitality, accountability, collaboration, and innovation.

Visit Fort Worth is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable law.