Facilities Management Assistant - Building Operations bei Woman's Hospital

Keep our hospital running smoothly behind the scenes. The Facilities Management Assistant plays a vital role in ensuring the safety, efficiency, and compliance of Woman’s Hospital’s physical environment. This position supports all aspects of our computerized maintenance systems, reporting, and departmental operations—helping us deliver excellence in every corner of our hospital.

Requirements:

• Education: High School diploma or equivalent is required. Completion of at least one year of business or administrative coursework preferred.
• Experience: Minimum of two years of experience working with computer systems, including proficiency in word processing, data entry, and report generation. Experience in maintenance, facilities management, or healthcare operations preferred.
• Knowledge & Skills: Excellent written and verbal communication with strong grammar and proofreading skills. Demonstrated ability to compile numerical data and generate reports using computer systems. Strong attention to detail, organization, and follow-through. Customer service skills to effectively interact with both professional and non-professional staff. Proficiency with Microsoft Office Suite; experience with CMMS or similar maintenance software highly desirable.

Responsibilities:

• Manage and maintain the computerized maintenance management system (CMMS), including generating and tracking work orders, updating asset and equipment records, and compiling preventive maintenance and repair histories.
• Assist with regulatory and safety programs, maintaining life safety files, facility and utility logs, fire extinguisher listings, and related compliance documentation.
• Support system integration and technology upgrades, ensuring accurate interfaces between maintenance, purchasing, and utility systems (CMS, GHX, Atania, and others).
• Prepare reports and data summaries for the seven Environment of Care (EOC) management plans, Joint Commission readiness, and monthly key performance indicators (KPIs).
• Coordinate and compile reports for weekly, monthly, and quarterly department and EOC meetings.
• Serve as liaison with software vendors and internal departments to troubleshoot issues and implement new system modules.
• Provide administrative and clerical support, including correspondence, data entry, filing, ordering supplies, and maintaining department payroll and attendance records.
• Contribute to departmental efficiency by responding to calls promptly, assisting team members, and completing all assigned tasks in line with Woman’s mission and policies.

Hours:

Full-Time; Days

Monday - Friday

Pay Range: 

Hourly/Non-Exempt Position

$14.18 - $21.00

A Work Experience with Purpose

Woman’s is one of the largest specialty hospitals in the country dedicated to the care of women and infants. Nationally recognized for exceptional patient care, innovative programs, and a supportive work environment, we consistently exceed state and national benchmarks for patient satisfaction—a reflection of our commitment to those we serve.

We’re home to Louisiana’s largest delivery service and perform thousands of procedures annually, including over 8,500 surgeries and 35,000 breast procedures. Woman’s was the first hospital in the Baton Rouge area to earn Magnet designation for nursing excellence, and we’re honored to be named one of Modern Healthcare’s Best Places to Work in Healthcare year after year.

We are proud of the care our staff provides to patients—and to one another—every day.

For more information or to contact the recruiter for this position, e-mail [email protected]

We are an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law.