Administrative Assistant - Child Care bei YMCA of Columbia Willamette

Description

Join our dynamic team at the Y, a leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility. We are seeking a dedicated Administrative Assistant to support our Youth Development programs, ensuring their smooth and efficient operation. This role offers an exciting opportunity to make a positive impact on youth and families while fostering an inclusive environment that celebrates diversity.

Key Responsibilities:

• Exhibits strong interpersonal skills and is team oriented
• Ability to build strong relationships, inspire confidence and work effectively with a wide variety of stakeholders; professionalism and discretion are key components of this role; must maintain highly confidential information.
• Handles and resolves typical youth program concerns and informs supervisors of unusual situations or unresolved issues
• Communicates program information, registration information, schedules, etc., patiently, effectively and consistently with members
• Processes registrations and payments for all aspects of youth programs 
• Assists in monitoring waitlists and program openings for full programs
• Assists in managing collections function for Youth Programs; works with Leaders monthly to review and resolve outstanding collections for their departments
• Purchases snack for childcare programs
• Tracks staff trainings/certifications
• Coordinates staff trainings throughout the year

At the Y, we are committed to diversity, equity, and inclusion, and we believe that a diverse team strengthens our community. We offer opportunities for growth, professional development, and the chance to make a meaningful difference in people's lives. If you are passionate about supporting youth and building an inclusive community, we encourage you to apply.

Requirements

• Requires reading, communication, math and problem-solving skills equivalent to high school or GED.
• At least two years of related administrative work experience
• At least intermediate level skills with core business software, including the Microsoft Suite (Outlook, Teams, Word, Excel, PowerPoint, Forms), Adobe Acrobat)
• Enrolled in the Child Care Division Central Background Registry or ability to enroll within first 30 days.