Deputy Director Public Works Administration Services bei Merced County, CA

About the Department

Duties may include, but are not limited to, the following:

• Plans, organizes, manages, coordinates and directs the administrative functions of the department.

• Develops, administers, and ensures proper expenditure controls for the department budget.
  
  
• Organizes and directs the compilation and development of the department’s annual budget requests. 
  
  
• Directs a system of internal fiscal/cost accounting, reporting, and control.
  
  
• Develops and implements new and efficient ways to provide services.
  
  
• Formulates and implements fiscal policies /procedures, and departmental policy.

• Directs the cost accounting, fiscal, personnel, office services, and general activities of the department.

• Supervises data analysis and program evaluation activities of administrative services.

• Interprets policies and procedures for management and subordinate personnel.

• Directs the negotiation of contracts and leases.
  
  
• Supervise grant funded application processes and prepare tracking mechanisms to ensure grant conditions are met.
  
  
• Develops procedure manuals and provides oversight on departmental personnel activities.

• Confers with representatives of other County departments and government agencies on administrative service problems.

• Plans, organizes, and supervises in-service training program for administrative service personnel.

Position Duties

Experience:
Four (4) years of progressively responsible administrative experience that has included fiscal and personnel management and program development and
implementation. Two (2) years of this experience must have been in a supervisory capacity. 

Education:
Equivalent to graduation from a four (4) year college or university with a degree in Business Administration, Public Administration, Fiscal Administration, or a closely related field. (Additional qualifying experience may be substituted for the education on a year-for-year basis.) 

License:
Possess a valid California driver's license at time of appointment and maintain.
 

Minimum Qualifications

ESSENTIAL FUNCTIONS

• Communicate effectively with others in person and over the telephone.
  
  
• Meet deadlines under stressful conditions.
  
  
• Resolve conflicts and respond appropriately to complaints.
  
  
• Complete multiple priority projects with conflicting deadlines.
  
  
• Establish, implement, and achieve goals and objectives.
  
  
• Represent County and Department with the community and other agencies.
  
  
• Administer budget, personnel and programs.
  
  
• Make presentations to the Board of Supervisors and other groups.
  
  
• Train, evaluate and supervise staff.
  
  
• Maintain confidential information according to legal standards and/or County regulations.

• Train, evaluate and supervise staff.
  
  
• Frequent operation of a data entry device and repetitive hand and arm motion.

• Frequent use of hand/eye coordination.
  
  
• Sitting for long periods of time and walking.
  
  
• Occasionally standing, pushing, pulling, bending and squatting to pick up or move objects.

• Occasionally lift and move objects weighing up to 40 pounds.
  
  
• Regular attendance is an essential function.
  
  

• Principles and modern methods of Public and Business Administration with special reference to organization, Fiscal and Personnel Management, and budgetary preparation and control.

• Data analysis and program planning and evaluation.
  
  
• Contract development, management, and analysis.
  
  
• Political and legislative processes.
  
  
• Organizational and administrative analysis.
  
  
• Principles of supervision and training and records development and maintenance.

• Plan, organize, direct, and coordinate the administrative functions of the Department.

• Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports.

• Oversee and coordinate Human Resources functions.
  
  
• Oversee financial records development and maintenance.
  
  
• Oversee and effectively administer the Department’s budget.
  
  
• Oversee and effectively administer the Department’s grant applications, including reimbursement and reporting associated with the respective grant programs.
  
  
• Analyze administrative problems, reach practical and logical conclusions, and institute effective changes.

• Oversee the development of statistical information and the preparation of a variety of reports.

• Effectively represent the Public Works Department with the public, other County departments, and other government organizations.

• Organize and present ideas through oral communication and writing.
  
  
• Establish and maintain cooperative relationships with those contacted during the course of work.

• Coordinate record maintenance and functions with the various divisions.
  
  
• Operate a motor vehicle.