Executive Assistant bei Grace Reliant Health Services LLC-1

Executive Assistant

FULL TIME

COMPANY OVERVIEW

This role supports the founders in the strategic oversight and the day-to-day management of the five enterprises that make up our corporate structure.

POSITION OVERVIEW

This is a full-time role in our Executive Suite, reporting to our CEO & CFO. For this role, you’ll need to work in person 4 to 5 days per week. Typical hours for this role is 7:45am-5pm, Monday-Thursday; on occasion there is a need to work additional hours on a Friday or other times as necessary.

MISSION

The mission of the Executive Assistant is to stay five steps ahead of their leaders, tracking all of the administrative details, and clearing the path for them to make their greatest contributions to our business. The Executive Assistant will be a key asset to the CEO & CFO by anticipating needs at an exceptionally high level, allowing them to develop vision and strategy for all aspects of leadership at Grace Reliant Health Services so that we can reach our revenue and profitability goals.

While repetitive tasks are certainly part of the position, the tasks assigned can vary from week to week based on the CEO & CFO’s needs and the needs of business. The most important responsibility of the Executive Assistant is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity in order to support the initiatives of the CEO & CFO.

RESPONSIBILITIES

The Executive Assistant will have the following primary responsibilities:

• Meeting management including preparing agendas, printing reports, taking notes, distributing action items, and arranging catering
• Communicating on the CEO & CFO’s behalf both internally and externally
• Email management on behalf of the CEO & CFO
• Running errands and attending in person meetings multiple times per week
• Checking the mail daily and processing mail to various departments
• Complex calendar management and scheduling (both personally and professionally) on behalf of the CEO & CFO
• Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel, and ordering gifts/flowers,
• Light project management and accounts payable duties
• Oversee and approve supply ordering and track expenses monthly

PROFICIENCIES

Knowledge: The CEO & CFO’s EA will have a high attention to detail and accuracy, using their existing experience supporting Executives, and their ground level understanding of business terminology to provide informed administrative support.

Quality Communication: The EA must be an excellent communicator, in both written and oral form. This includes proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly both in writing and orally on a regular basis. You must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include in-person meetings, virtual video calls, Teams messages, text messages and/or emails.

High Level of Discretion: Since our EA will regularly work with confidential information, discretion and sensitivity regarding information is a must. Team Player: In addition to working directly with the CEO & CFO, the EA will also work with members of the Leadership Team. They’ll need to be able to collaborate and communicate well with these team members, maintaining a can-do spirit and not complaining, making excuses, or gossiping.

Anticipating Needs: As a part of our commitment to enabling our CEO & CFO to serve our company and customers at the top of their game, our EA will strive to anticipate needs and eliminate friction at work and home whenever possible. This means you know how to stay five steps ahead of your leader, clearing the path for them to make their greatest contribution.

Affinity for Technology: Our executive assistant will be a technologically savvy windows user and will not be intimidated by learning new technology. Proficiency in the following tech platforms is ideal: Microsoft Office Suite, Teams, Outlook and other platforms as needed.

REQUIREMENTS:

Education: Bachelor’s degree, preferred.

Experience: 2-5 years supporting c-suite executive(s).

Physical: Ability to bend, reach, and lift boxes and office supplies up to 30 lbs.

Job Type: Full Time, Hourly