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Hotel Executive Administrative Assistant bei Black Oak Casino Resort

Black Oak Casino Resort · Tuolumne, Vereinigte Staaten Von Amerika · Onsite

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Job Details

Job Location:    Hotel - Tuolumne, CA
Position Type:    Full Time
Salary Range:    Undisclosed

Description

SUMMARY: Responsible for providing all necessary administrative support to the Hotel General Manager and Hotel Management.

 

Essential Responsibilities and Duties: (Specific areas of responsibility including, but not limited to)

  • Performs a wide variety of administrative assignments which are sometimes confidential in nature.
  • Oversees the issuance and record maintenance of all cash banks including petty cash.
  • Processes Hotel vendor price comparisons, applications and contract proposals. Reviews and codes vendor invoices.
  • Reviews payroll.
  • Greets visitors, answers and routes phone calls and incoming mail, orders office supplies, gathers data and compiles reports, maintains Hotel filing and record keeping and prepares correspondence.
  • Attends meetings and trainings; Participates and takes minutes as required.
  • Arranges and schedules meetings, travel, interviews and appointments.
  • Maintains a positive attitude and acts in a consistently professional manner towards Guests, vendors and Team Members.
  • Impresses Guests with quality and timely service in a professional, pleasant, and friendly manner. Unites Team Members in a common commitment to achieve and exceed these goals.
  • Works closely with management throughout Black Oak Casino Resort and TEDA, Inc.
  • Promptly resolves routine administrative problems and answers inquiries concerning activities and operations.
  • Promptly reports all emergencies, injuries, missing articles, damage, mechanical problems and safety hazards to management.
  • Ensures all communication containing Tuolumne Band of Me-Wuk Indians; TEDA, Inc.; Black Oak Casino Resort; and Guest information is consistent with privacy policies and practices.
  • Promptly reports any incidents of Guest dissatisfaction or other matters of significance to management including the Hotel General Manager so that corrective measures may be taken.
  • Writes shift reports including any incident of theft, accident or injury as assigned.
  • Performs other duties and attends to special projects as assigned. Participates in committees as requested.

 

Qualifications


Mandatory Requirements:

  • Must possess a high school diploma, G.E.D., or equivalent.
  • Must be at least 18 years old.
  • Must have two (2) or more years of secretarial or equivalent experience.
  • Experience in the hospitality industry as well as an existing knowledge of common industry terms and practices preferred.
  • Must complete Responsible Alcohol Service certification or have proof of current certification.
  • Must be able to type at least 50 wpm.
  • Must be able to operate a computer, calculator, phone and other office equipment.
  • Must possess a working knowledge of Microsoft Office programs and applications.
  • Must maintain confidentiality with tact, diplomacy, and discretion.
  • Must be able to compile facts/figures, identify and investigate issues and resolve matters in a timely manner.
  • Must be able to follow an appropriate course of action based on management’s direction and policies and procedures.
  • Must give strong attention to detail and possess excellent organizational and time management skills.
  • Must be able to work in a fast-paced environment (sometimes under pressure) while remaining professional, flexible, and efficient.
  • Must possess excellent oral and written communication skills.
  • Must be able to communicate proficiently in English.
  • Must possess and maintain a valid California driver license and a Black Oak Casino driver’s permit.
  • Must be able to pass a mandatory drug test and background check.
  • Must provide evidence of employment eligibility in the U.S.

Physical Demands:

  • Must be physically able to perform all job requirements.
  • Must be able to lift 25 pounds and occasionally more with assistance.

Work Environment:

  • Must be able to work in a noisy environment.
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