Lead Document Controls Analyst bei ENTRUST Solutions Group

We are seeking a highly experienced and proactive Lead Document Controls Analyst to support a large-scale utility infrastructure project currently underway. This individual will be responsible for conducting a comprehensive evaluation of existing documentation systems, structures, and practices, and leading the implementation of a centralized document control repository. The ideal candidate will bring deep expertise in document control best practices and systems and will guide the project team in selecting and transitioning to an optimal platform for long-term success.

Responsibilities:

• Due Diligence & Evaluation
• Assess current document control systems, workflows, and repositories.
• Identify gaps, inefficiencies, and risks in existing documentation practices.
• Conduct stakeholder interviews and system audits to inform recommendations.
• System Design & Implementation
• Recommend and lead the implementation of a centralized document control system tailored to project needs.
• Define metadata standards, folder structures, access protocols, and version control processes.
• Collaborate with IT and project leadership to ensure system integration and scalability.
• Best Practices & Training
• Develop and document standard operating procedures (SOPs) for document control.
• Train project teams and stakeholders on new systems and workflows.
• Serve as the subject matter expert for document control throughout the project lifecycle.
• Ongoing Management & Oversight
• Maintain and monitor the central repository to ensure compliance and consistency.
• Perform quality checks on incoming and outgoing documentation.
• Manage transmittals, deliverables, and drawing lists with accurate revision tracking.
• Reporting & Communication
• Provide regular updates to leadership on document control status, risks, and improvements.
• Respond to document-related inquiries and troubleshoot issues promptly.
• Foster a collaborative and service-oriented approach with internal and external teams.

Basic Qualifications:

• Bachelor’s degree or equivalent experience in document control, information management, or related field.
• Minimum 5+ years of experience in document control, preferably on large-scale infrastructure or utility projects.
• Proven experience evaluating and implementing document control systems (e.g., SharePoint, InEight, ProCore, etc.).
• Strong understanding of document lifecycle management, version control, and regulatory compliance.
• Excellent communication, organizational, and analytical skills.
• Proficiency in Microsoft Office Suite; experience with Power BI and Visio is a plus.
• Ability to work independently and lead cross-functional teams.

Not quite right for you? For a full listing of all our openings, please visit us at:

                                                                             https://entrustsol.com/careers/

Who We Are:

ENTRUST Solutions Group, an ENR Top 100 company, is a community of people, 3,000+ strong, who are committed to our clients and each other. We provide comprehensive and dependable engineering, consulting, and automation services to gas and electric utilities, telecommunication service providers, pipeline operators, and industrial companies.

Benefits & Salary:

• This position pays between $100,000 and $120,000 annually and is an exempt position.
• Benefits offered include company sponsored medical, dental, vision, and 401(k) plan with company match. Also offered are tuition reimbursement, voluntary life, disability, critical illness, accident and hospitalization plans. HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts are also available. These benefits are subject to employee contribution amounts generally set annually.
• Full time employees are eligible to earn PTO hours.
• May be eligible for discretionary bonus as determined by the company.

In return for top talent, ENTRUST Solutions Group offers:

• Generous paid time off and benefits
• 401(k) retirement program with a company match
• Career development programs
• Tuition reimbursement
• Flexible work schedule

This role is designated as remote, giving you the flexibility to primarily work from home while staying actively connected to your team and projects. We value collaboration and responsiveness, so we ask our remote team members to be available when in-office presence is needed—such as for client meetings, team events, or training sessions. Our approach blends freedom with shared accountability, making ENTRUST an exciting and supportive environment for professionals who thrive in remote work settings with clear, respectful expectations.

To learn more about ENTRUST Benefits and Culture, please visit our company LinkedIn page and follow us at:

https://www.linkedin.com/company/entrustsolutionsgroup

ENTRUST Solutions Group is proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. ENTRUST Solutions Group does not accept unsolicited headhunter or agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with ENTRUST Solutions Group.

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