- Optionales Büro in Miami
Branch Office Manager #4167
Lawyer Regulation | Miami
Minimum starting salary $62,591.87 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
Summary function: Manages office workflow and assignments in coordination with attorneys. Provides a variety of high level administrative and secretarial services to the Chief Branch Discipline Counsel. Provides legal secretary support to Chief Branch Discipline Counsel and bar counsel. Manages and supervises office staff. Assists with budget preparation.
Required minimum education: Bachelor's Degree (proof of degree required at interview). Additional progressively responsible administrative/secretarial and or office management experience may substitute for the degree on a year-for-year basis.
Required minimum professional work experience: Two (2) years of progressively responsible administrative/secretarial experience and two (2) years of office management/supervisory experience.
Supervises the following positions:
Legal Secretary (4)
Administrative Support 1 (2)
Essential Duties and Responsibilities:
- Hires and supervises support staff (secretaries, receptionist, administrative support) and provides administrative support to Chief Branch Discipline Counsel and bar counsel. Prepares and conducts annual evaluations for all support staff. Schedule's routine office maintenance such as carpet cleaning and submits maintenance requests to the Landlord
- Performs legal secretary duties to Chief Branch Discipline Counsel and bar counsel.
- Processes weekly expense reports, invoices, travel requests, and investigator time reports.
- Oversees office supplies, furniture, and equipment; reviews incoming mail and opens new cases in CAMFI.
- Assists in preparing branch office budget.
- Provides technical support to the office and as needed, to Practicing with Professionalism seminars.
- Administrator for branch's internet research databases.
- Ensures timely and appropriate responses to public records requests. Acts as Custodian of Records for branch office.
- Provides backup support for the legal secretary and administrative support positions as needed.
- Other duties as assigned.
Knowledge:
- Administrative principles and procedures
- Office management procedures and practices
- Sound fiscal practices
- Budget preparation
- Lotus Notes or similar database
- Adobe Acrobat
- Correct spelling, punctuation and grammar usage
- Basic arithmetic
- Basic knowledge of computers, printers, facsimile machines, copiers, scanners, and postage meter
Skills:
- Correspondence and report writing
- Office management
- Supervisory techniques
- MS Office
- Prioritizing, planning, organizing and coordinating work assignments
Abilities:
- Implement and evaluate administrative procedures and policies
- Interpret TFB policies and procedures
- Communicate effectively and professionally, both verbally and in writing
- Type letters, memoranda and pleadings in correct format
- Create ADA compliant forms and documents using Adobe
- Establish and maintain effective working relationships with others
- Demonstrate initiative in group projects and individual settings
- Tactfully manage difficult situations
- Operate well under pressure and in a team atmosphere
- Consistently provide excellent customer service
- Manage and supervise others
- Manage an office
- Use discretion and independent judgment
- Learn The Rules Regulating The Florida Bar
- Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer
Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.
EOE. This organization participates in E-Verify. Position is open until filled. Exempt position.
This position is in an in-office position, located in Miami, Florida and is not a remote position.
