Billing Coordinator bei Probo Medical

Description

Probo Medical is a diagnostic imaging sales and service provider that delivers high-quality, affordable healthcare products and services to medical practices around the world. With locations that span across the US, Canada, the UK and parts of Europe, we’ve made it our mission to increase access to healthcare services for patients worldwide. We believe that it starts with reducing healthcare costs and empowering medical professionals to make smarter decisions for their healthcare business. As employees of Probo Medical, we focus on building quality relationships with customers, by empowering our teams to solve problems together and creating long-lasting relationships with our customers. If you have a passion for healthcare and share our common goal to help increase patient access to affordable, high-quality products and services, we encourage you to apply!

The Billing Coordinator will be responsible for preparing, processing, and managing invoices, ensuring accuracy and timeliness in billing operations. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively with internal departments and clients to resolve billing discrepancies.

ESSENTIAL DUTIES AND RESPONSIBILITIES   

• Prepare pro formas, invoices, credit and debit memos in multiple systems.
• Distribute invoices to clients and resolve invoice presentment issues.
• Post invoices in client outside AP portals.
• Review contracts, agreements, and financial documents to ensure accurate billing.
• Review client aging to ensure payments are up to date; review opportunities to ensure all billing requirements before approving system sales opportunities for shipping.
• Investigate and resolve billing discrepancies or disputes and RMA’s in a timely manner.
• Work collaboratively with manager and team to resolve system importing errors.
• Collaborate with the finance and sales teams to ensure correct pricing, terms, and conditions.
• Maintain accurate billing records and update client information as needed.
• Provide
• Receive, review, verify the accuracy, and post state tax exemption forms; respond and work with internal and external clients to resolve related issues.
• Stay up to date with industry billing and compliance requirements.
• Provide excellent customer service by responding to billing inquiries professionally and efficiently.

Primary job responsibilities are those which an employee must be able to perform with or without accommodation. The list of requirements, duties and responsibilities is not exhaustive but is the most accurate list for the current job. Probo Medical reserves the right to revise the job description as well as require that other duties be performed as needed.

Requirements

Required Education and Experience:

• High school diploma required, Associate’s degree in accounting, Finance, Business Administration, or a related field.
• Proven experience in non-medical billing, accounts receivable, or a related financial role.
• Proficiency in billing software, accounting systems, and Microsoft Office Suite (Excel, Word, Outlook).
• Strong numerical and analytical skills with attention to detail.
• Excellent communication and problem-solving abilities.
• Ability to multitask, prioritize workload, and meet deadlines in high-growth, fast-paced environment.
• Familiarity with compliance standards and financial regulations.

Preferred Education and Experience:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Knowledge of industry-specific billing practices (e.g., healthcare, legal, construction, etc.).
• Understanding of GAAP (Generally Accepted Accounting Principles).

TRAVEL REQUIREMENTS 

• No travel requirements specified.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those individual encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

• Monitor the typical office safety and environmental conditions within the designated facility and report deficient conditions if needed in accordance with the PROBO Safety Manual. 

The physical and mental requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

• Use of both hands and fingers with dexterity.
• Must be able to work in a seated position while using a computer for 8hrs/days.