Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships) - Bookkeeping/Accounting: Use of Business Plus
- Maintain Infinite Campus system for the purpose of student management - Register students, update records, manage In-Touch and Business Plus.
- Maintain Cumulative Folders on Infinite Campus and use of Docushare scanning process.
- Request school records for incoming students and process out records for students leaving.
- Maintain all building personnel attendance records.
- Use of AESOP for substitute teachers and teacher attendance
- Responsible for staff (non-classified) payroll information and processing.
- Order all building supplies, curriculum materials, and catalog orders.
- Submit and process building C forms, receivers, invoices, and direct payments for the building.
- Answer phone and accurately record and give messages and or use voice mail.
- Submit work orders for repairs for any office machines and equipment.
- Supervise office para-educator staff.
- Utilize PC computer to create documents for building, parent letters and staff (word processing and Excel programs).
- Assist the nurse as needed including dispensing medications.
- Maintain a calm, welcoming, professional office environment.
- Maintain confidentiality in all situations with working with students, staff and parents.
- Help attendance team with absences and tardies.
- Help secure subs for staff using AESOP.
- Manage Xerox and Destiny textbook Management System
- Other duties as assigned by principal
<>· Physical Requirements of Position: - Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds
- Ability to hear and understand speech at normal levels in person and/or on the telephone.
- Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone
- Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner.
Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.) - Must have High School diploma or GED equivalency.
- Must have a positive, customer friendly attitude at all times.
- Skilled in use of IC, IFAS, AESOP, and Microsoft Office including IFAS, Business Plus, Word, Excel and PowerPoint.
- Experience with diverse populations.
- Attentive to detail and accuracy; good organizational and communication skills.
- Ability to work under pressure, establish priorities, and meet deadlines while maintaining a calm demeanor during stressful situations.
- Ability to take initiative in identifying tasks to be accomplished.
- Become knowledgeable of the Full Service Community Schools model and be the front line of assistance for parents.
- Have training or become trained in dispensing medication, first aid, and CPR.
- Must have excellent attendance to be successful in this position.
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