- Professional
- Optionales Büro in Sydney
Position Title: Property & Office Team Assistant
Location: Sydney, Australia
Reporting to: Executive Level / Property Team Lead
Role Overview
As the Property & Office Team Assistant, you will play a dual role: supporting the Property team with high-level administrative, travel, reporting, and project support, while also managing the day-to-day operations of the Sydney office reporting to the Global Executive Director - Commercial Operations. You’ll be a key point of contact for both internal and external stakeholders, ensuring the team operates efficiently and the office environment is productive and welcoming.
Key Responsibilities
Property Team Support
- Calendar management, schedule appointments and coordinate meetings for the Property team.
- Arrange travel itineraries, accommodation, and process expense claims for team members.
- Prepare and distribute meeting agendas, reports, presentation packs, and other materials.
- Assist with data entry, system management, and maintaining accurate records in property-related internal systems.
- Support ongoing projects by coordinating tasks, tracking progress, and providing timely updates.
- Draft, review, and refine polished, market-facing documents and presentations.
- Assist with day-to-day administrative tasks including managing leave, processing invoices, and supporting key account management.
General Office Management
- Oversee daily office operations to ensure smooth administrative processes.
- Maintain office supplies inventory, anticipate needs, and reorder as necessary.
- Coordinate office maintenance and repairs, liaising with vendors and service providers (e.g., cleaners).
- Act as a primary point of contact for internal and external stakeholders, handling inquiries and requests professionally.
- Plan and organise company events, meetings, catering, and logistics.
- Assist in coordinating team-building activities and special events to foster a positive work environment.
- Support financial administration, including monitoring office expense budgets and maintaining accurate records.
Skills & Experience
- 2+ years’ experience in a property, real estate, or office management environment.
- Proven experience supporting multiple executives or teams in a fast-paced setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);
- Strong organisational and time management skills, with the ability to prioritise and work to tight deadlines.
- Excellent written and verbal communication skills.
- Experience with property industry tools (e.g., listing software, agency agreements, title searches) is beneficial.
Behaviours & Key Attributes
- Proactive, can-do attitude with a willingness to learn and take on new challenges.
- Excellent organisational and multitasking abilities.
- Strong stakeholder relationship-building skills.
- Discretion and confidentiality in handling sensitive information.
- Flexibility and adaptability to changing priorities and deadlines.
- Results-oriented, highly self-motivated, and a collaborative team player.
Why Join Us?
- Be part of a collaborative, inclusive, and high-performing team.
- Opportunities for professional development and career advancement.
- Competitive salary, bonus, health benefits, and other perks.
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