Administrative Assistant - Business Development Division bei WesTech

Our mission at WesTech is to help communities thrive by delivering high-quality water solutions with superior service – safely and sustainably. To achieve this mission, we recruit great people to be part of our collegial and collaborative teams in engineering, design, project management, field service, plant operations, professional services and more.

 As one of the leading operating brands of Swire Water, our values of integrity, humility, endeavor, excellence and continuity make this an outstanding working environment. Our continuing success creates attractive opportunities for purpose-driven professionals to develop new skills, support vital industries, and grow their careers.

Position Summary:

Are you an organized, detail-oriented professional who enjoys variety in your work? In this role, you’ll coordinate within our unit to support sales and marketing events, assist with lab reporting and process needs, and keep unit operations running smoothly. You’ll help deliver great experiences for customers and employees alike while ensuring key tasks and processes stay on track. If you like being the go-to person who makes things happen, this is a great opportunity to grow in a dynamic, supportive environment.

Some of the work that you will do: 

• Coordinate large-scale sales and marketing events such as Rep Summit, Sales Symposium, VIP events, trade shows, and user group meetings.
• Support local and smaller-scale meetings and events, including customer visits, partner/licensee meetings, and team lunches.
• Create and maintain bookings and forecast reports, as well as manage sales dashboards and reporting tools.
• Provide meeting support through agendas, note-taking, action item follow-up, and presentation coordination.
• Assist with lab and process activities such as formatting and reviewing lab reports, order entry, and supply purchasing/inventory.
• Contribute to department and unit culture by coordinating birthdays, anniversaries, holidays, and team celebrations, along with customer/partner gifts and recognition.
• Provide travel support and coordination, manage expense reports and P-card processes.
• Support administrative functions, including backing up the front desk, managing employee schedules and contact lists, and maintaining meeting and travel calendars.

Here are the skills that you need: 

• High School Diploma/GED or equivalent education
• One or more years of relevant work experience
• Good verbal and written communication skills
• Ability to manage multiple, competing deadlines in an efficient and effective manner 

Here are the skills that will set you apart:

• Relevant post-high school training, certification, coursework, or 2 year associates  
• Experience coordinating and/or managing projects
• Experience preparing for and/or running events
• Knowledge of, or experience with, Sharepoint and/or Business Central
• Knowledge of, or experience with, CRM and CLM software tools
• Strong customer service orientation
• Knowledge or experience with Microsoft Word and Excel
• Ability to listen and integrate what is said into final product 
• Knowledge of or experience with engineering firms or concepts

Physical Requirements:

• Ability to work at a computer workstation and use a phone for extended periods
• Regularly required to move about the office and interact with team members
• Occasionally required to lift and/or move up to 40 pounds

Benefits and perks we offer:

• Competitive salary and performance-based annual bonuses.
• Dollar for dollar 401K match of 6%.
• Flexible work hours, hybrid schedules with remote work options.
• Comprehensive health and wellness benefits package with an onsite and virtual medical facility
• Company HSA contribution, Paid Parental Leave, Employee Assistance Program
• Company-paid Life Insurance, Accidental Death and Dismemberment, and Long-term Disability.
• PTO plan and Paid Holidays.
• Tuition Reimbursement.
• Company celebrations, summer parties, volunteer opportunities, games, prize drawings, and more!

WesTech considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.