Parish Bookkeeper/Secretary bei St. Peter Church

Description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Greets visitors to the office in a professional and friendly manner

· Responds to mail, emails, voicemails and telephone calls

· Assists other staff members when time, energy and skill permit

· Maintains accurate records and takes minutes of meetings as directed by pastor

· Serves as secretary to the pastor

· Performs all payroll activities including onboarding employees, employee data maintenance, time & labor, vacation and sick accrual and processes payroll

· Attends parish meetings as required and takes minutes

· Keeps vital statistics for the parish

· Keeps pastor informed of vital concerns within the parish

· Creates a weekly bulletin

· Schedules Eucharistic ministers

· Clips and files all newspaper ads and articles concerning the parish

· Maintains positive relationship with parish council members and other volunteers

· Maintains a reasonable inventory of church supplies

· Handles routine questions about policies

· Preparation of payroll, associated taxes and reports

· Prepare bank deposits and records receipts

· Prepare vouchers, including coding and payment of outstanding invoices

· Reconciles parish, school and cemetery books, if applicable

· Prepares financial statements as requested

· Attends parish finance council meetings, as requested

· Maintains tuition and school accounts, if applicable

· Performs other duties as assigned

JOB QUALIFICATIONS

· Computer and organizational skills

· Intermediate knowledge of Microsoft Word and Microsoft Excel

· 3 – 5 years previous training or experience as a bookkeeper

· Ability to maintain confidentiality

· Intermediate and accurate mathematical skills

TYPICAL WORK HOURS/DAYS OF WEEK