- Optionales Büro in Sherbrooke
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Faculty/Unit: School of Continuing Studies, Student Success & Enrollment Management
Casual part-time position for up to 5 months period
Job Summary:
Under the direction of the immediate supervisor, the incumbent will assist with activities related to student service and orientation, recruitment and activities related to institutional partnerships. The incumbent will be assigned general administrative work such as following up with current and prospective students, participation in orientation and information sessions and coordination of recruitment events.
The incumbent may perform some or all the listed general administration functions.
Typical Functions:
Organize campus tours and other student engagement activities during the day (libraries, where to dine etc.)
Be available for any emergencies the students may have.
Hold by-weekly check-in meetings with students who are attending classes from abroad to ensure everything is going smoothly for them.
Provide suggestions to the students on activities to do in town.
Accompany students to activities, pending supervisor approval.
Accompany students to their classrooms during the first week of the program and be present in their welcome session
Assists with the collection of data and creation of reports
Follows-up with prospective students
Assists with preparation and delivery of presentations
Prepares documents and collects forms
Answers phones and emails and responds to general inquiries
Assists manager in the coordination of recruitment events
Processes payments and submits invoicing requests.
The list of functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an incumbent. For example, incumbents may be asked to perform some elements of Communications Assistant level “A” and/or “B” in addition to the above-listed functions.
Other Qualifying Skills and/or Abilities
Ability to perform under pressure and carry out simultaneous projects. Demonstrated ability in identifying and implementing process improvements.
Strong skills in Microsoft Suite (Word, Excel, Outlook, PowerPoint) programs.
Demonstrated problem-solving and organizational skills, as well as resourcefulness
Confidentiality. Professionalism. Relationship-building abilities. Autonomous. Reliable. Team player.
Knowledge of French and English. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 on a scale of 0-4.
Minimum Education and Experience:
Hourly Salary:
Estimated Number of Work Hours per Week:
Position Start Date:
Position End Date:
Deadline to Apply:
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
