Accounts Payable Manager bei RISEBORO COMMUNITY PARTNERSHIP

Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

The procure-to-pay workstream is a critical RiseBoro service function. As a result, the Organization is developing a new centralized function to serve the RiseBoro entities and its affiliates. With the CFO and utilizing best practices, policies, processes, and systems, RiseBoro is looking for talented individuals to drive the required changes resulting in better business outcomes throughout the organization. The Account Payable Manager is a crucial hire; they will be an integral part of the project team to help drive the necessary change to the function, and they will oversee and manage all activities in the accounts payable department of RiseBoro, RiseBoro MGALP, RiseBoro Homecare, and all affiliated entities (RiseBoro’s Portfolio). Specific duties and responsibilities include:
 

• Assist, guide, and instruct support staff on non-routine policy interpretations or transaction problems that require resolutions.
• Implement reporting procedures and internal controls to maintain accurate records.
• Maintain various fiscal information, files, and records to provide an up-to-date reference and audit trail for compliance.
• Participate in establishing and ensuring departmental policy.
• Reconcile various accounts and reports to ensure accuracy in the books and records of the Company and its affiliates.
• Research discrepancies in financial information and/or documentation (e.g., purchase orders, vendors, invoices, goods receipt, etc.) to ensure accuracy and adherence to procedures and Company policies before processing
• Supervise and assist in the month-end close process ensuring all obligations of the Company are accounted for timely or accrued at month-end.
• Ensure Company policies and approval authorities are strictly adhered to and if the policies or guidelines are deficient, be the first to recommend a change.
• Develop guidelines and repeatable processes for proper and efficient handling, timely recording, and coding of invoices to maintain general ledger accounts and inventory records.
• Maintain the check stock inventory, safeguards it and report needed check stock replenishment to the Controller
• Oversee reports regarding cash flow; ensure correct payments are made in a timely manner.
• Establish a process to review the Accounts Payable aging for invoices to be paid. Work with department heads and management to prioritize and systemize the payment of valid, complete, and approved vendor invoices. Reconcile vendor billing statements received and help ensure good relationships with the Company’s vendors.
• Supervise and approve the vouchering of invoices, ensuring that proper recordkeeping of purchases for financial statement preparation and use in tax preparation and periodic audits are attached to the transaction record and that invoices are authorized; contracts signed; goods and services received before making payment.
• Supervise the distribution of all forms of payment (checks, wires, and ACH) to ensure that outgoing payments are handled accurately, efficiently, and at all times the payment strictly adhering to established controls in accordance with the Company’s policies.
• Ensure that expenses and asset purchases are correctly coded to the correct entity, department, or cost center and general ledger account.
• Reconcile accounts payable aging to the general ledger for proper closing for all entities.
• Organize account payments and work with other divisions to ensure that all transactions within the Organization are recorded appropriately.
• Work with Housing Division on predevelopment projects to ensure proper processing of requisitions and payments in accordance with the Company’s policies.
• Ascertain the accuracy of accounts payable files and maintain vendor ledgers.
• Establish best practices for Vendor onboarding, develop a scorecard for vendor evaluation of performance and ensure employer identification numbers or social security numbers have been collected from all vendors; and supervise the year-end 1099 processing requirements.
• Supervise and complete intercompany transactions.
• Serve as liaison for resolving common and complex payment problems and errors with vendors.
• Assign and direct appropriate staff to support audit requests. 
• Ensure proper maintenance, filing, and storage of records in case of audits.
• Perform other related duties as necessary or assigned.
• Special projects as needed.

Cash Management Responsibilities

• Upload and approve all payments through Positive Pay with Chase Bank.
• Monitor and work with the Controller and Assistant Controller to manage cash and payments to vendors.

Supervisory Responsibilities

• Manage the account payable team;
• Perform supervisory functions for the accounts payable department, interviewing and recommending hiring new staff members; providing or arranging for staff training; evaluating staff performance, and recommending personnel actions to ensure adequate and competent staffing.
• Plan work assignments, evaluate work performed, and provide direction and decisions in handling procedural and technical problems. Monitor work outcomes and provide metric data for management.
• Provide leadership and direction to the accounts payable team to ensure the delivery of high performance, acting as an enthusiastic, positive and motivated coach;
• Take full responsibility for the performance management of the team to ensure that quality and deadlines are achieved and maintained and that any issues are managed in line with RiseBoro policies, procedures, and guidelines;
• Ensure the team is appropriately staffed at all times;
• Coordinate training programs for new staff and identify training needs for current staff;
• Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness.

COMPETENCIES

• Seven years or more of progressive responsibilities in accounting and accounts payable management in a similar size company (large high-volume corporate environment) and related experience required;
• Excellent management and supervisory skills;
• Knowledge of financial transaction accounting flows, including system-related processes and interfaces using ERP systems, Yardi property management system knowledge a plus;
• High level of computer business system literacy. Must be competent in using purchasing and accounts payable system functions and distributed workflows through ERP accounting systems, the Microsoft Office Suite, and other financial software programs; advanced working knowledge in Excel;
• Ability to interpret, apply and explain rules, regulations, policy, and procedures;
• Ability to manage workflow and/or business cycle productivity;
• Ability to plan, organize, assign, prioritize, evaluate, and supervise the work of subordinate employees performing the same or similar work;
• Ability to solve technical and non-technical accounting problems related to AP;
• Ability to supervise, coach, mentor, train, and evaluate work results;
• Ability to work through and with others
• Strong analytical, organizational, and communication skills to interact with employees, superiors, and vendors.
• Ability to adapt to pressure, work independently, proficiently, and efficiently and must be able to meet deadlines.
• Ability to lead and apply best practice account payable principles and practices

EDUCATION EXPERIENCE

Bachelor’s Degree in accounting, finance, or related business discipline required

Qualifications

It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the US military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.