Coordinator for Special Projects bei The Public Schools of Northborough and Southborough

Job Title: Coordinator for Special Assignments

Position Overview:
The Coordinator for Special Assignments is responsible for the financial and human resources administrative operations of the District’s preschool and afterschool programs. This position oversees tuition billing and collections, purchasing, budget development, and employee and student onboarding/offboarding and other support to ensure effective, efficient, and compliant program operations.

Key Responsibilities:

• Coordinate the business and human resources administrative functions of the preschool and afterschool programs.
• Manage purchasing and supply ordering to ensure the Extended Day Programs’ needs are met.
• Prepare, issue, and collect tuition billing; maintain accurate payment records; and follow up on outstanding balances.
• Prepare the annual program budget in collaboration with leadership.
• Monitor and reconcile the budget throughout the year to ensure fiscal responsibility.
• Support the onboarding and offboarding processes for Extended Day Program employees, and provide Human Resources support to those employees.
• Manage Extended Day Program student enrollment, including processing new registrations and maintaining accurate records.
• Review Extended Day Program timesheets and vendor invoices for accuracy and prepare for payroll and payment processing.
• Ensure compliance with district policies and applicable regulations.
• Provide customer service to families, staff, and vendors regarding financial and operational matters.
• Perform other duties as assigned to support the effective operation of the preschool and afterschool programs.

Qualifications:

• Associate’s degree in business administration, accounting, or related field; Bachelor’s degree preferred.
• Two (2) years of experience in business operations, office administration, or related field; experience in a school, childcare, or nonprofit setting preferred.
• Knowledge of budgeting, bookkeeping, and financial recordkeeping.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and financial management software.
• Strong organizational skills with attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively with staff and administrators.

Reports to: Assistant Superintendent of Finance