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Executive Assistant bei Conestoga Wood Products

Conestoga Wood Products · East Earl, Vereinigte Staaten Von Amerika · Onsite

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Our Executive Assistant reports directly to the CEO and President of the company and provides critical support to a busy Executive Team (CEO/CFO/COO).  Work performed requires an ability to maintain a high level of confidentiality.  As an extension of support to the CEO, this position also provides administrative support to Corporate Office staff and key functional areas.

Job Responsibilities:

  • Maintains schedules/calendars and tracks other important events. Anticipates upcoming meetings (on a next quarter, month basis) and sets preliminary agendas for routing meetings for editing and revision by CEO, CFO, COO. Maintains a follow-up system providing information to CEO, CFO, and COO of the upcoming day’s meeting documents, notes, or agendas.
  • Creates and develops correspondence, agendas, minutes, presentations, reports, Excel spreadsheets and other correspondence.
  • Establishes, develops, maintains and updates filing with the requirement of electronic retention.
  • Organizes and prioritizes information, phone calls, and emails.
  • Plans and coordinates presentations and distributes information on behalf of the CEO/CFO.
  • Tracks invoices against approved budgets and generates Accounts Payable requests to pay approved invoices.
  • Maintains schedules/calendars and tracks other important events.
  • Secures Executive travel arrangements and manage expense reimbursements.
  • Prepares, copies, and posts materials or presentations for meetings.
  • Handles highly confidential and proprietary correspondence, financial information, and reports.
  • Communicates and exchanges information with Board members and bank partners.
  • Maintains office equipment and office supplies.
  • Greets and directs visitors.
  • Delivers Corporate Office mail to mailroom, retrieves/sorts/distributes mail to Corporate Office employees.

Job Requirements:

  • Associates degree preferred, or high school diploma required with 3+ years’ executive administrative experience.
  • Ability to maintain an impeccable commitment to confidentiality while working autonomously.
  • Proficiency in MS Office Suite including Outlook, Word, Excel, and PowerPoint.
  • Professional communication skills including the ability to relate to all levels both inside and outside the organization.
  • Exceptional organization, coordination, time management, and attention to detail skills.
  • Responsible for upholding the company’s values, vision and mission by integrating it into their work: integrity, respect, accountability, resourcefulness and innovation.
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