Advancement and Alumni Relations Associate bei DePaul College Prep

September 2025

Advancement and Alumni Relations Associate 

Position Overview:

DePaul College Prep is looking for a passionate fundraising administrator to contribute to DePaul Prep’s thriving Advancement Department. The Advancement and Alumni Relations Associate plays a vital role in supporting the mission of DePaul College Prep by strengthening relationships with alumni, donors, parents, and friends of the school. This position is responsible for executing a comprehensive program of alumni engagement and providing administrative, event, and communications support to the Advancement Office to further the school’s philanthropic goals. The Advancement Associate will report to the Director of Institutional Advancement.  This is a full-time, in-person position. 

General Responsibilities include, but are not limited to, the following: 

Alumni Relations: 

• Develop, implement, and manage alumni events, including reunions, networking events, to foster a lifelong connection between alumni and DePaul Prep.
• Serve as the primary point of contact for alumni, responding to inquiries and facilitating connections.
• Manage and grow the school's alumni communication channels, including newsletters, social media, and the alumni section of the school website.
• Recruit, train, and manage alumni volunteers  (Class Representatives) to support programs and initiatives.
• Work to increase alumni participation in giving, volunteerism, and mentorship programs.
• Collect and share alumni success stories for use in school communications and marketing.
• Maintain and update the donor and alumni database with a focus on data integrity, ensuring accurate and complete records for contact information, engagement, and giving history.

Advancement Operations and Support:

• Provide administrative support to the Advancement Office, including scheduling meetings, preparing materials, and processing correspondence.
• Perform institutional prospect research and stewardship. 

• Utilize DonorSearch, or other data mining platform, to identify, cultivate, and prepare prospect donor reports for the Advancement Team and the President.

• Assist with the coordination and execution of major advancement events, such as the annual fundraiser (e.g., Spring Fling), donor recognition events, and capital campaign activities.
• Assist colleagues with gathering data, statistics, and information on fundraising efforts. 

• Process gifts and prepare timely and accurate gift acknowledgment letters and tax receipts, ensuring compliance with school and IRS guidelines.

Requirements

• Bachelor’s degree
• Experience and proficiency in database management and customer relationship management (CRM) software, preferably Blackbaud Raiser’s Edge
• Exceptional organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills, with the ability to engage diverse constituencies.
• Proven ability to manage multiple projects simultaneously, meet deadlines, and work independently as well as part of a team.
• Commitment to a collaborative approach to problem-solving and strategy
• Excellent written and oral communication skills
• Ability to develop and execute long-range plans while meeting immediate deadlines
• Dedication to DePaul College Prep’s mission and vision of Vincentian Catholic education

Benefits Available:

Medical, Dental & Vision Insurance 

Life and Disability Insurance 

Accident, Critical Illness, and Hospital Indemnity Insurance

Sick, Personal, and Vacation Days

403(b) Plan 

Transit Benefit

Salary Range: 

$45,000 - $55,000, depending on experience and qualifications