Learning and Development Coordinator bei Thomas Allen

At Thomas Allen, we believe in nurturing talent and providing opportunities for professional development. This position is ideal for someone who is not only detail-oriented and passionate about learning and development but also looking to grow into a larger role over time. We’re seeking someone who is excited to learn, take initiative, and evolve with the position as our organization continues to expand. If you're looking for a role that offers room to build your skills and advance your career, we’d love to support you on that journey! 

About Thomas Allen

We began providing residential services to individuals living with disabilities in 1977, and in 1984 became the first non-governmental entity in Minnesota to offer waiver case management. By delivering exceptional client care and creating a work culture that celebrates the employees who turn our mission into action, Thomas Allen has grown to employ more than 600 people and provide contracted services for more than 20 counties across Minnesota. Annually, we deliver a wide variety of services to more than 10,000 individuals of all needs, abilities, and ages - from infants to elders. Our services include waiver case management, community living services, care coordination, respite care, and community-based residential programs.

Learning and Development Coordinator

FLSA Status: Full-Time, Hourly, Non-Exempt
FTE: 1.0 (40 hours per week)
Hiring Range: $18.50- $20.00 USD Hourly DOE
Website: Thomas Allen (thomasalleninc.com)

Position Overview

The Learning & Development Coordinator provides administrative and operational support to the Learning & Development team to ensure the effective delivery of training programs across the organization.  This position is responsible for maintaining accurate training records, managing training logistics, assisting staff with training access, and supporting trainers in development and coordination of in-person sessions.  The ideal candidate will be detail-oriented, people-focused, and familiar with human service programs, especially those under a 245D license.

Key Responsibilities

• Maintain and update training records in Learning Management Systems (LMS) used.
• Maintain a complete and accurate roster of employees and subcontractors in Direct Course.
• Maintain registration and attendance records for required and elective training and conferences. Track invoices and payment for external training and conferences, as needed.
• Track training completion and generate reports for leadership and compliance purposes.
• Ensure documentation and compliance for all required training.
• Assist new hires with accessing required training via Direct Course and UKG Learn, as needed/requested.
• Respond to employee inquiries regarding training requirements and access.
• Support the development and formatting of training materials, as requested.
• Send training reminders and follow-up communication to employees and leadership to ensure completion and compliance with required training.
• Collaborate with Human Resources, Program Directors, and Senior Leadership regarding training needs; timelines and compliance are met.
• Assist with facilitating in-person training and Orientation, as needed.

Required Qualifications

• Must demonstrate competency in the completion of the above noted job responsibilities.
• High School diploma or equivalent required; post-secondary education is preferred.
• 1+ year of administrative experience, preferably in human services, healthcare, or education
• Familiarity with human services programs, with preference given to candidates with 245D experience
• Strong organizational skills with excellent attention to detail and time management
• Excellent communication and interpersonal skills
• Must have knowledge of computer applications including Microsoft office suite and Microsoft Teams and have good typing and phone skills.
• Must be able to display appropriate personal and professional etiquette.
• Must have strong organizational skills.
• Ability to occasionally flex hours for evening and weekend classes

Additional Requirements

• Must be able to carry/lift 30 pounds
• MVR and DHS Background clearance
• Effective communication skills in English, both written and verbal
• Must be at least 18 years of age

Benefits provided to full-time team members: 

• Comprehensive medical, dental, vision, disability, and life insurance coverage
• Health Savings Account (HSA), Flexible Spending Account (FSA), and Dependent Care Account (DCA) options
• 401(k)
• Tuition, licensure, and certification reimbursement
• Six paid company holidays plus one additional floating holiday 
• Paid time off (PTO) 
• Earned Sick and Safe Time (ESST) 
• Mileage reimbursement for work-related travel
• Hybrid work options after successful completion of orientation period
• Paid training and certifications to help you develop new skills and advance your career
• Flexible scheduling to fit your availability and personal needs
• Employee appreciation programs to recognize your contributions and efforts
• Opportunities for career advancement and growth to help you achieve your professional goals. 

Thomas Allen is an Equal Opportunity and Affirmative Action Employer of all people without regard to race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, familial status, veteran's status, membership or activity in a local human rights commission, or status with regard to public assistance.  As our agency continues to grow, we are looking for team members with diverse perspectives and backgrounds who are passionate about providing services that empower those we support.

Join our team and make a difference!