Purchasing Administrative Assististant bei Nemacolin Woodlands Resort

POSITION SUMMARY:

Here at Nemacolin, our associates know to “Expect the Unexpected” – You have come across the career opportunity where entertainment and excitement are the job description. This position must be committed to making every experience memorable all while having fun and relishing the incredible atmosphere of the resort.

The associate in this role will provide administrative support to the Purchasing Department.  

As a Purchasing Administrative Assistant, you will assist the Purchasing Department in a multitude of areas.  Assist with receiving invoices, scanning of daily documents, reviewing vendor statements, participate in the monthly inventory process, work within PO and Inventory systems, Assist director with contracts and more.  Our office is very fast paced, so multitasking efficiently is essential.  You will become part of team oriented environment.

ESSENTIAL FUNCTIONS:

(The following statements are intended as general illustrations of the work in this job class and are not all-inclusive for this position.)

• Assist leadership on new focus projects
• Receive daily invoices into the resorts inventory system
• Process scan documents for backup storage for invoices and credit card receipts
• Participate in weekly/monthly inventory processes
• Maintain a section of warehouse inventory including stock ordering
• Work with buyers on purchase orders and follow up
• Organize and maintain cleanliness of office space
• Assist all members of the Purchasing/Receiving team with any duty necessary to maintain consistency and efficiency
• Maintain and update Purchasing files
• Run Routine reports on a daily, weekly, and monthly basis as well as specific requested reports

• Other job duties as assigned

KNOWLEDGE, SKILLS, and ABILITIES

• Proficient in Microsoft Office (including Word, Excel, PowerPoint, Access, and Publisher).
• Data entry work is required
• Must be reliable, work well under pressure, and able to consistently meet deadlines
• Excellent organizational, attention to detail and communication skills
• High school graduate or post-secondary education preferred
• Must be able to speak English

This job description cannot possibly include a complete comprehensive listing of all the activities, duties or responsibilities that may be required by the organization and/or members of management. It reflects management’s assignment of essential functions, but it does not prescribe or restrict the additional tasks that may be required.

WHY WORK FOR NEMACOLIN?

Kick-start your career at Nemacolin, a world-renowned luxury resort nestled in southwestern Pennsylvania. Nemacolin boasts an unparalleled blend of elegance and adventure, offering an array of amenities that redefine luxury. With two Forbes-rated hotels from which to choose, guests are treated to the epitome of comfort and style. A five-star, five-diamond restaurant sets the stage for exquisite dining experiences, while our on-site wildlife habitats bring animal encounters to a whole new level. The opulent spa, championship golf courses, and a range of outdoor activities, including fly fishing, skiing, and snowboarding, provide a holistic and exciting getaway.

As a part of the Nemacolin team, you'll have the chance to work in a dynamic and supportive environment where your skills and passion will flourish. We believe in fostering growth and providing our team members with opportunities to shine and advance in their careers. Join us in delivering unparalleled experiences that leave lasting memories for our cherished guests and members. Real Life Magic meets boundless opportunity at Nemacolin. Come, be a part of it!

ASSOCIATE PERKS:

What is in it for you? As a Nemacolin associate, you won’t just have a bright future — you’ll have a bright present! You are invited to join our warm, supportive community, where you’ll enjoy competitive wages, exciting events, a full suite of benefits, discounts, and perks, and access to amenities at our associate community Wisteria.

• Attractive 401(k) plan
• Paid vacation, holidays, and personal hours
• Family medical, dental, and vision insurance. Long-term and short-term disability insurance
• Employee and educational assistance program
• Up to 40% off Retail, Spa, Activities, Food and Beverage at the Resort
• On-site uniform and dry-cleaning services
• Discounted meals during breaks in associate break areas

Wisteria Associate Community- Wisteria is Nemacolin’s way of showing our appreciation to our associates. This neighborhood is exclusive to associates and contains a Pub, Market, and Fitness Center. As a member of Team Nemacolin, you’ll enjoy these exclusive amenities.

Associate Recognition programs- Nemacolin realizes that our associates help to set us apart from other organizations in the industry through their commitment to providing exceptional service and their ability to consistently exceed guests’ expectations.

Nemacolin promotes a culture of continuous learning for our associates. We are strongly committed to comprehensive professional development programs:

• Opportunities for advancement – At Nemacolin, we encourage our associates to grow within the organization and gain experience in a variety of departments to better understand the hospitality industry. Nemacolin prides itself on promoting from within the organization, and many of our upper-level managers began in entry-level positions and advanced into their current roles.
• Mentoring and coaching programs – As a new associate, we provide a level of mentoring that is best suited to you to enhance your growth and career interests, while sharing knowledge, advice, and encouragement along the way.