Administrative Office Assistant 1 bei Crown Health Care Laundry

About Company:

OUR MISSION IS SIMPLE.

Crown Health Care Laundry will be the leading quality laundry provider to healthcare facilities throughout the Southeast United States. We strive to be recognized as the quality provider of health care linens to customers who demand quality products for patient care and sound linen management solutions to help reduce overall costs.

About the Role:

The Administrative Office Assistant 1 at the Spartanburg Plant serves as a vital support role ensuring the smooth and efficient operation of daily administrative functions. This position is responsible for managing communications, organizing documentation, and providing clerical support to various departments within the plant. The role requires a detail-oriented individual who can handle multiple tasks simultaneously while maintaining accuracy and professionalism. By facilitating effective office operations, the Administrative Office Assistant 1 contributes to the overall productivity and success of the plant. This position acts as a key point of contact for internal and external stakeholders, supporting a collaborative and organized work environment.

Minimum Qualifications:

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to handle confidential information with discretion.

Preferred Qualifications:

• Previous experience in an administrative or office assistant role.
• Familiarity with office equipment such as printers, scanners, and fax machines.
• Basic knowledge of data entry software or enterprise resource planning (ERP) systems.
• Ability to multitask effectively in a fast-paced environment.
• Customer service experience in a professional setting.

Responsibilities:

• Manage incoming calls, emails, and correspondence, directing them to appropriate personnel or departments.
• Maintain and organize physical and electronic files, ensuring documents are easily accessible and up to date.
• Prepare, proofread, and distribute reports, memos, and other communications as needed.
• Coordinate scheduling and calendar management for meetings, appointments, and plant events.
• Assist with data entry, record keeping, and basic bookkeeping tasks to support administrative operations.
• Support the onboarding process for new employees by preparing necessary documentation and coordinating orientation schedules.
• Order and maintain office supplies inventory to ensure uninterrupted office functionality.
• Collaborate with team members to streamline office procedures and improve workflow efficiency.

Skills:

The required skills such as proficiency in Microsoft Office and strong organizational abilities are essential for managing daily communications, scheduling, and document preparation efficiently. Effective verbal and written communication skills enable the assistant to interact professionally with colleagues, management, and external contacts. The ability to handle confidential information ensures trustworthiness and compliance with company policies. Preferred skills like familiarity with office equipment and data entry software enhance the assistant’s capability to support diverse administrative tasks and improve workflow. Multitasking and customer service skills contribute to maintaining a responsive and supportive office environment, ensuring that operational needs are met promptly and accurately.