Administrative Assistant bei Brown & Streza

At Brown & Streza, we offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team’s experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program.  Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary.  We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team.

Administrative Assistant - Business Department

We are seeking an administrative assistant to assist attorneys in our Business Department who specialize in representing closely held businesses and providing transactional business, real estate, and tax services.  This position may assist multiple attorneys and staff with various administrative duties, including covering for staff who are out sick, on leave, etc.

Responsibilities and duties include:

• Coverage for administrative assistants, file clerks, and paralegals who are out of the office.
• Billing entry and expense reports for partners/attorneys.
• Manage calendars including scheduling and confirming meetings or phone calls with clients.
• Help prepare documents for client meetings.
• Create and maintain database records.
• Scan documents and save emails to database.
• Update project lists and spreadsheets.
• Preparation of flow charts for clients to depict project details.
• Various other tasks to assist attorneys and paralegals as needed.

Requirements:

• Minimum 2 years of experience working as an administrative assistant or legal secretary
• Excellent administrative, verbal and written communication skills
• Attention to detail
• Exceptional customer service
• Strong time management and organizational skills
• Accurate typing and prior exposure to Microsoft Office programs
• Ability to operate computers, photocopiers/scanners, and fax machines 
• Preferred: 
  • 3 years of experience working as an executive assistant, administrative assistant or legal secretary in a law firm setting
  • Advanced project management skills
  • Experience working with document management and CRM systems
  • College degree

Physical Requirements:

• Frequent standing and walking  
• Sitting for up to four hours at a time
• Bending and stooping as needed

Benefits:

• 6 medical plan options (3 offering an employer-funded HSA)
• Dental and vision plans
• 401(k) plan with significant employer matching
• Great working environment
• Orange County Register 2024 Top Workplace 
• OC Business Journal 2025 Best Place to Work 

Schedule:

• 38-hour workweek including a ½ day on Friday
• On-site position (this role could be hybrid eligible after 6 months of employment)
    

Salary is dependent on experience.

Applicants should submit a resume and cover letter and will be asked to submit 3 professional references.