Aspire Assist Contract Administration Agent bei Landsecurities

We’re Landsec

We identify and shape places that create opportunity, enhance quality of life, and bring joy to the people connected to them.

This is how we’ve created the UK’s leading portfolio of urban places and one of the largest real estate companies in Europe.

Our £10 billion portfolio is built around premium workplaces, the country’s pre-eminent retail platform, and a residential pipeline that will redefine urban life.

We’ve honed this ability over 80 years. Spotting the opportunities, building the partnerships, and continually adapting to shape the places that meet the needs of a changing world.

Places where life happens. Where businesses grow. And where cities are defined.

The Role:

• Raise new contract purchase order requests for Landsec suppliers and service partners.

• Collaborate with the Workplace team to update pending contract purchase orders.

• Raise new Contract Variation Orders (CVO’s)

• Receipt all CVO, contract Purchase Orders and Aspire purchase orders.

• Meet with Aspire Service Partners to ensure all required POs are processed and no approvals remain outstanding.

• Salary: Competitive

The Team:

Work with the Aspire Systems and Quality Manager to administer and process Reward and Recognition payments on time for Aspire Service Partners.

Location:

Based in the heart of Victoria, our Helpdesk team provides support to customers across London and Manchester. 

What you will be responsible for:

• Assist with generating weekly open purchase order reports.

• Provide regular updates to suppliers on invoices receipted and awaiting payment.

• Plan and work around financial timelines, ensuring all deadlines are met and in line with company budgeting deadlines.

• Have a flexible approach to the work. Occasionally rota’d work from home, dependant on workload and with agreement form the Aspire Assist Administration Manager.

• Attend weekly and monthly meetings to talk through outstanding POs and work with the Aspire Service Delivery Maner to ensure all POs and CVOs are raised and administered on time with no delays to Service Partner payments.

• Support the Aspire Assist Agent team with training on processes relating to the raising of Purchase orders.

• Support the Aspire Assist Agent team by responding to switchboard calls.

• Work with the Aspire Service Delivery Director and improve administrative process, resulting in the streamlining of current processes and service enhancement for internal and external customers.

Your skills, experience and qualifications:

Essential criteria

• Purchase Order administration experience

• Competent in Outlook, Word, and PowerPoint

• Experience using Excel formula’s (X and VLOOKUP's/Pivot Tables etc.)

• Working knowledge of financial administering systems

• Clear and professional communication skills

• Able to work on own initiative in a fast paced environment

• Can demonstrate a strong customer service background from previous role

Life and Benefits at Landsec

Diversity and Inclusion

At Landsec, we value diversity & inclusion. We work to better reflect the diversity of the communities we work within and empower everyone who works at Landsec to realise their potential.

We strive to ensure all our information, and services are accessible to and usable by everyone. If you would like to receive any information in a different way or would like us to do anything differently to help you apply for our roles, please get in touch with our recruitment partners by emailing [email protected]

To find out more about our approach, visit our Diversity and Inclusion page.