Assistant Project Specialist - Construction, Program Management (Kansas City) bei Burns & McDonnell

The Assistant Project Specialist is responsible for interfacing with internal and external project leadership to ensure the successful execution of overall projects and associated milestones throughout the project lifecycle. This includes assisting with client communication, financial health and project scheduling systems for engineering-related projects. This position coordinates with internal project management to provide solutions in executing project needs within the budget and schedule. By organizing and driving team deliverables and communication, this position brings consistency to project execution through documentation, reporting, project planning, and detailed process implementation.

• Assists with developing and implementing operations strategy and objectives to meet performance improvement and business goals.
• Assists with developing and implementing operations initiatives to achieve operations strategy, business strategy, and business goals.
• Assists with reviewing quality and compliance requirements based on industry and business needs in operational processes.
• Assists with ensuring efficiency in operational processes and technologies.
• Assists with ensuring process alignment with brand stakeholder (shareholder, client, partners, vendors, employees) needs.
• Assists with communicating operational processes in accordance with best practices in change management and communication channels.
• Assists with interpreting policies, purposes, and goals of the business unit.
• Assists with procuring resources required to support operational processes and initiatives.
• Assists with analyzing reports, budgets, and accounts to identify overspending and misallocated charges.
• Assists with reconciling internal expenditures properly and providing solutions to minimize costs.
• Assists with reviewing calendars and schedules to ensure workflows and compliance with workflows and optimization of daily activities.
• Assists with the coordinating of corporate business partners and external vendors to create operational solutions and meet brand stakeholder requirements.
• Assists with the coordination of corporate leaders to adopt and implement corporate and business unit initiatives.
• Assists with ensuring effective communication and collaboration of cross-functional teams.
• Assists corporate advisory teams and coordinates with other operations roles in business units across the organization.
• Assists with the handling of sensitive and confidential information.
• Supports the development and maintenance of Program Proposals, marketing collateral, and Program Management information sites such as MacCentral.
• Supports tracking and analyzing progress of operational initiatives using internal project tools or dashboards.
• Assists with entering and updating operational scheduling information across teams and tools.
• Assists with project controls functions such as document control, reporting and administration.
• Supports documentation, templates management, and Project Management Information Systems (PMIS) utilization to ensure consistency across programs.
• Supports the creation and implementation of training and onboarding materials for operational or project staff.
• Provides support for monthly reporting or presentations regarding operational initiatives or KPIs.
• Minimum of a 3.0 GPA strongly preferred.
• Involvement on campus or in the community preferred.
• Candidates must be legally authorized to work permanently (i.e., without time limitations, without restrictions or without need for work sponsorship) in the country where this position is located.
• Performs other duties as assigned.
• Complies with all policies and standards.

• Bachelor Degree in business, accounting, communications, construction management or related degree, or 

  Associate Degree and 2 years of experience, or 

  High School Diploma/GED and 4 years of related experience.

• Experience with one or more cost management systems preferred.
• Ability to work independently, think creatively and analytically and make quick and sound decisions.
• Strong problem-solving skills.
• Strong organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.
• Ability to track and follow up on multiple items with various timelines.
• Knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint is required.
• Basic knowledge of Sharepoint, customer relationship management software and Microsoft Teams preferred.

EEO/Disabled/Veterans