Office Manager bei Citco

About Citco

Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs. 

For more information about Citco, please visit www.citco.com 

About the Team & Business Line: 

Citco Group provides services to our Citco Group of Companies and helps business to succeed in client service excellence. 

As a valuable member of our Office Overhead team, you will work closely with internal stakeholders and cross-functional teams to support business operations and help them to achieve their goals.

Your Role: 

The Office Manager plays a key role in supporting the staff and senior management needs and concerns as well as maintaining the facility. They are responsible for maintaining an organized workable environment and developing business relationship with the building managers and outside sales vendors. The Office Manager must communicate effectively and diligently with senior management as well as reporting concerns to building engineers. The Office Manager must develop and implement a cohesive and effective working environment and set business standards in place.

• You will support the office in Overland Park, KS 
• Maintain the schedule and physical appearance of the office
• Manage the office billing, collaborating with Finance department
• Maintain updated floor plan, reconfigurations and internal moves
• Coordinate fire drills and practice facility policy and procedures
• Coordinate office maintenance/repairs/electrician walkthroughs
• Order office and kitchen supplies and purchase office equipment
• Actively participate in managing Social Committee events to help foster a relaxed, fun and charitable culture
• Establish business relationships with outside vendors
• Demonstrate flexibility at all times in using personal judgment and adaptability-approaching work related concerns
• Maintain a positive outlook with employees and visitors
• Ensure new employees are setup with building ID cards and work with HR to on-board employees
• Report to Managing Director costs for maintenance issues and cost comparison for vendor usage
• Head the local Business Continuity team including updating procedures, drafting and sending email updates, participate in regional calls and ensure hotline is updated in cases of inclement weather
• Assist in coordination of office Wellness program including implementing new initiatives
• All aspects of office administration is handled, including providing support for reception of office visitors
• Support senior leadership including travel planning, expenses and presentation creation
• Coordinate aspects of client visits to the Citco office
• Lead projects assisting the team in retail alternatives rollout as assigned by leadership 

About You:

• You have 2-5 years of experience, preferably in comparable office size. 
• Excellent written, verbal and interpersonal communication skills
• Ability to be flexible and multi-task and prioritize effectively with shifting priorities and timeframes
• Proven judgement and decision making skills
• Demonstrated ability to maintain professional standards
• Great sense of responsiveness to the needs of the business
• Ability to work independently
• You bring a high level of energy, creativity and independent thinking. 
• Team player with the ability to gain the confidence and cooperation of peers
• Proficient in Microsoft Office, use of inter- and intranet, teleconferencing, WebEx technology, etc. 
• Key Competencies:
  • Technical knowledge and commercial acumen
  • Quality and risk control
  • Client service
  • Teamwork

Our Benefits

Your well-being is of paramount importance and central to our success here at Citco. Citco offers a comprehensive and competitive total rewards package to support your career success and personal needs. Your base salary will be determined by several factors such as the role, experience, skillset, market conditions, etc. Furthermore, qualifying positions can participate in an annual discretionary bonus pool based on company profitability and individual contributions. Our comprehensive benefits package includes medical, dental, and vision coverage, short and long-term disability benefits, a retirement savings plan, tuition reimbursement, mental health and wellness support, parental leave, and more. Additional details about our total rewards package will be shared during the hiring process.

At Citco, we take pride in fostering an inclusive culture by prioritizing the hiring of people from diverse backgrounds. Our culture is a source of pride and strength, fostering innovation, mutual respect, and collaboration. We warmly welcome and encourage applications from people with disabilities. If you require any accommodations to make our recruitment process more accessible for you, please let your recruiter know. 

As an equal opportunity employer, Citco adheres to making all employment and personnel decisions without discriminating based on race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin, or any other protected status. We believe that an inclusive workforce not only enriches our company but also drives us towards greater success.

Please note that this job description is not intended to be all-inclusive. Our employees may perform other job-related duties as needed to meet the ongoing needs of our organization.