Program Coordinator bei None

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

• Provides direct support for the clerkship director. Responsible for monitoring policies and procedures for TTUHSC-PLFSOM, Liaison Committee on Medical Education and Specialty National Association guidelines as they pertain to clinical clerkship
• Assist in the design, development, and implementation of 3rd and 4th year medical school curriculum. Responsible for planning, organizing, and implementing clerkship orientation for students
• Responsible for assigning, executing, retrieval, and input of completed evaluations of medical students
• Monitors evaluations and notifies Clerkship Director if sufficient evaluations have been received for each student and if they were received by established deadlines
• Responsible for obtaining final assessments and entering grades in the grading spreadsheet by established deadlines
• Compose comprehensive and accurate summaries of resident and faculty evaluations of student performance
• Responsible for monitoring students’ Op-Logs entries and notifying the Clerkship Director if a student is in danger of not meeting a requirement
• Responsible for monitoring medical student hours and rotation schedules
• Responsible for coordinating all medical student-related activities that include, but are not limited to didactics/lectures, presentations, and interest group meetings
• Responsible for preparing curriculum documents for Paul L. Foster SOM
• Serves as a liaison between Student Clerkship, Residency Program, Office of Medical Education, as well as other departments, clinics, and community clinics
• Monitors student assignments to community-based volunteer faculty and ensures these individuals have volunteer appointments through Paul L. Foster SOM
• Conducts necessary orientation upon assignment
• Responsible for maintaining confidential medical student files, records all material pertaining to the Clerkship Program
• Attends monthly Clerkship Directors’/Coordinators’ Meetings as well as Coordinator Workshops and other meetings set by the Office of Medical Education
• Provides guidance and assistance to students considering residency in the specialty
• Required to attend any training in order to implement new programs/systems
• Prepare all documents, spreadsheets, and presentations for clerkship-related activities
• Cross-train with other program coordinators and back-up as needed
• Acquires and maintains supplies for the clerkship program
• Assists with the collection, design and generation of reports as requested by clerkship director
• Coordinates the programmatic administrative support activities for the clerkship program, including new student orientation, administration of exams, grading of tests according to established policies and procedures and reporting of grades
• Assists clerkship director with the preparation of presentations and lectures, manuals, etc.
• Acquires and maintains supplies for the clerkship program
• Remains current with all licensure, certifications and mandatory compliances and trainings required of this position
• Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.)
• Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution
• Perform all other duties as assigned

• Should meet experience and educational requirements outlined in this position description questionnaire
• Have excellent English grammar and spelling skills
• Have outstanding telephone etiquette
• Working knowledge of Microsoft Office to include Word, PowerPoint and Excel

• High school plus six years experience in related field
• Additional education may substitute for experience on a year for year basis