Senior Administrative Assistant bei Swift

Are you looking for the next challenge in which you will have the opportunity to liaise with various stakeholders across Swift? Do you enjoy working independently and creating structure and efficiency in administrative processes? This may be the role for you!

What to expect in this role:

In this role you will:

• Provide administrative support to our Head of Technology Engineering and Infrastructure and to Senior Leaders across the organisation
• To provide pro-active calendar management for Senior Management. Ensuring urgent items are highlighted, while resolving conflicting requests. This will include organizing, scheduling, and booking both external and internal meetings
• Oversee and track high level priorities of Senior Management for upcoming Executive/Board/Regulatory meetings
• Collect and prepare appropriate material for team/tribe meetings and other major team/tribe events (PowerPoint presentations, minutes of team meetings, etc.)
• Create purchase requisitions on behalf of the team/tribe using internal SAP systems. Communicate and follow up with Procurement as needed
• Provide support for Senior Management in respect of their varying travel requirements
• Investigate travel options and book travel, including any visa requirements
• Complete and submit all expense claims for Senior Management
• Organize team/tribe events/off-sites/spacious room planning and ceremonies (calendar, logistics, catering, travel/expense)
• Provide general administrative support to Senior Management
• Collaborate and work with peers on office wide internal events, such as brown bag sessions, townhalls, open doors, workshops (preparation, planning, logistics, setup etc.) 
• Demonstrate awareness of policies and procedures, suggest improvements where appropriate and communicate accordingly with Senior Management and teams/tribes

What will make you successful?

We are seeking professionals with the following skills and expertise:

• Bachelor’s degree in Business Administration
• 3–5 years of experience in IT administrative management
• Strong planning, organizational, and time management abilities
• Proven ability to manage multiple priorities and balance daily workload effectively
• Collaborative mindset with the ability to build strong relationships across peers, senior leaders, and stakeholders
• Demonstrated discretion and ability to handle sensitive information confidentially
• Flexibility and adaptability in a changing environment
• Self-motivated, accountable, and able to work independently
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite

Swift is unable to sponsor an employment authorization for this position now or in the future.

The estimated salary range for a new hire into this position in Virginia is $73,085.00 USD Annual MINIMUM to $135,729.00 USD Annual MAXIMUM. Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. Our compensation packages include a competitive base salary and bonus opportunity for all employee’s contingent on personal and company performance. Our generous benefits program includes medical, dental, vision and life insurance with no premium costs for our employees and their families, and retirement plan plus matching 401k.