CPW Program Assistant I - Deputies’ Executive Assistant (Denver, CO) bei State of Colorado, CO
State of Colorado, CO · Denver, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Denver
About the Department
We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.
In addition to offering rewarding, meaningful work, we offer:
- Medical and Dental plans
- Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans
- Paid life insurance
- Short- and long-term disability coverage
- Employee Wellness programs
- Flexible Spending Accounts
- Health Savings Accounts
- 11 paid holidays per year plus generous vacation and sick leave
- Flexible work schedule options and remote-work options
- Career advancement opportunities throughout the State system
- Some positions may qualify for the Public Service Loan Forgiveness Program.
COLORADO PARKS AND WILDLIFE
Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources.
This work unit exists to formulate public policy, implement intent and provide direction and guidance to its employees and its customers. It is responsible for leadership, vision, and administration of statewide program areas as described in the Division’s mission, strategic plans, statutes and regulations. Responsible for establishing and maintaining close working relationships with local, state, federal, and interstate governmental agencies, private wildlife/park/outdoor recreation agencies, constituent groups, and other interested parties to facilitate their involvement in the development, modification, and implementation of the Division’s long range plan and programs.
Position Duties
This position exists to work directly for the Colorado Parks and Wildlife deputy directors to provide technical and executive level support and to manage the operations of an administrative office that serves the public, commissioners, constituents, and employees. This is a critical position, providing logistical and administrative support to the deputy directors. This position takes a lead in delegating follow up to members of the CPW Executive Management Team (EMT) when it is more appropriate to respond than the deputy directors. This position works with another employee who is the Director’s Executive Assistant, and ensures that the director and deputies are aware of issues and opportunities to facilitate timely and direct communication with EMT members.
Specific duties include, but are not limited to:
Performs technical and executive assistant support functions for the CPW deputy directors. In managing the operations of the offices, evaluates and disseminates a high volume of information, manages the scheduling and agenda-setting of meetings and functions for the deputy directors, researches various issues or conflicts that arise to clarify the information and reports the findings to the deputy directors. Responds in writing via e-mail or memo to constituents who need to understand the business of managing parks, outdoor recreation and wildlife.
Determines the content of technical publications describing program operations, serves as the primary liaison between the director’s office, staff and external stakeholders by interpreting rules, regulations, policies and other guidelines, and performs other comparable tasks which require applying knowledge of and/or interpreting basic principles, practices, rules, regulations, policies and other guidelines specific to policy, planning and operations of the agency.
BudgetManages the deputies’ office budgets. Estimates yearly budget needs, prepares budget documents, oversees compliance with budget guidelines, recommends adjustments to remain within overall budget limitations. Establishes and negotiates contracts with suppliers. Interprets budget materials, guidelines and processes. Ensures that expenses do not exceed the allocated budget. Also responsible for working with CPW Chief Financial Officer to establish future budgets. This position stays informed on leave rules and requirements for employees.
Research and Communication
Evaluates and disseminates a high volume of information, researches various issues or conflicts that arise to clarify the information and report the findings to the deputies.
Other duties as assigned.
Minimum Qualifications
OR
Education and Experience:
A combination of related education in field such as business administration, education, project management, organizational development, or related field and/or general clerical or administrative service experience, which included one year of experience providing administrative and operational support to a professional staff equal to four (4) years.
- Appropriate education in communications, event and meeting management, marketing, business administration, public administration or other field of study related to the duties of this position may substitute for the required experience on a year-for-year basis.
- Current or former State experience relevant to this position.
- Proficiency in Microsoft Word, Excel, Google suite.
Professional work experience as an administrative or program assistant (high level).
Strong customer service skills.
Meeting planning experience.
Ability to effectively communicate both orally and in writing.
Travel planning experience.
Strong interpersonal skills.
Strong project management skills.
Self-motivated.
Ability to multi-task and identify systematic approaches to solving problems.
Strong critical thinking skills.
Ability to demonstrate sensitivity and appreciation for diverse viewpoints as well as different communication and work styles.
Ability to identify and creatively resolve issues while exercising appropriate judgment.
Ability to establish and maintain effective working relationships with all partners.
Ability to work well independently as well as in/with a team.
Proficiency in Microsoft Office Suite, Google apps, and Adobe and Asana.
Working with the general public, professional consultants, and CPW and DNR staff, with sensitivity to their needs, priorities and commitment.
- Organizational and time management skills.
- Strong level of written and oral communication skills.
- Strong multi tasking skills.
- Ability to work in a team environment.
- Must possess and maintain a valid state of Colorado driver's license if operating a State vehicle.
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will
disqualify the applicant from future State employment with DNR).
Other Qualifications
All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.
Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.
Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.
This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.
The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at [email protected]
ADAAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at [email protected] at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.
