Admin Services Coordinator - Radiology in Iowa City, Iowa, United States bei University of Iowa Health Care

The University of Iowa Health Care department of Radiology is seeking an Administrative Services Coordinator to provide executive level administrative support for the Radiation Sciences educational program within University of Iowa Health Care and the Department of Radiology and Radiation Oncology by coordinating and supporting operations. Such operations include coordination of special events and activities, contract and grant requirements, and policy and procedure changes. This position requires a high level of execution with autonomy, prioritization, organization, multi-tasking and attention to detail.  

Position Responsibilities:

• Serve as primary contact for general program inquiries.

• Coordinate conference, appointments and internal and external meetings; review calendar in advance to identify conflicts; send out meeting planners and reminders.

• Schedule job shadow appointments, review and store required job shadow forms, coordinate day of job shadow activities.

• Process request for medical dosimeters, distribute and collect monthly dosimeters and dosimetry reports.

• Initiate purchasing requests and supply orders.

• Reconcile monthly P-card statements in compliance with Accounts Payable office guidelines.

• Compile student and candidate academic records.

• Coordinate student application, admission, and onboarding tasks as needed.

• Assist HR for initial administrative onboarding of new faculty, staff and students.

• Serve as the primary contact for facilities management in Radiation Sciences Education.

• Assist with classroom scheduling, assignment of textbooks, and instructors.

• Make travel arrangements for faculty and staff.

• Manage shared classroom and laboratory schedules.

• Provide daily management of student attendance and communication to faculty, staff and clinical areas.

• Distribute meeting agendas, record and distribute minutes.

• Evaluate, request and exercise discretion and judgement in providing confidential information to appropriate parties.

• Collect and organize program data and reports as needed.

• Route and distribute miscellaneous documentation to various University departments, colleges and offices.

• Serve as member of internal and external committees and workgroups as requested.

• Other duties as assigned

The information contained herein is not intended to be an exhaustive list of all responsibilities required of individuals performing this job.

University of Iowa Health Care—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives. ^®

Percent of Time: 100%

The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or [email protected].  For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.

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