Division Administrator bei Neya Systems

Who We Are

Neya is a leader in advanced robotics developing off-road autonomy for commercial and defense customers. Our deep domain expertise spans semi-autonomy, autonomy, perception, and mission planning; all supporting a wide range of DoD and commercial thrust areas. Our main center of gravity is in Pittsburgh, PA.

This position is in person ~70% of the week (3–4 days on site).

We’re looking for a Division Administrator to join our team, providing administrative leadership and support for a division of engineers and scientists. This role blends executive administration, HR support, and project coordination — all critical to ensuring our division operates efficiently and effectively while supporting cutting-edge autonomous vehicle technology.

How You’ll Make an Impact

• Executive Administration Support: Prepare correspondence, memos, letters, and reports; manage the Division Manager’s calendar, coordinate travel, and proactively communicate to ensure priorities are met. Draft division wide announcements, take clear and accurate meeting minutes during leadership and division meetings. Work with teams to request, collect, and coordinate slide content for presentations. Draft division-wide announcements and support consistent information flow across the team.
  • Human Resources Administration: Provide HR support to employees and managers, including benefits guidance, performance management program administration, recruiting, onboarding, orientation, and policy interpretation. Maintain personnel files and ensure compliance with state and federal employment laws. Support employee engagement initiatives and training coordination
  Verify timesheet entry and employment data, respond to employee questions, and support terminations, training, and daily employee record maintenance in the HR Information System. Collaborate closely with Corporate HR staff to ensure consistent practices.
  • Project and Division Administration: Lead or coordinate division administrative efforts, potentially supervising administrative staff. Prepare reports, briefings, and PowerPoint presentations. Assist project managers with vendor coordination, project plans, and budgets.
  • Logistics and Coordination: Book domestic and international travel, coordinate meetings and conferences, and provide outstanding service with a positive, solution-oriented approach. 

What You’ll Need

• Bachelor’s or Associate’s degree in Business Management, Human Resources, or Communications (or equivalent experience)
  • Minimum of 2–4 years of relevant experience
  • Ability to multitask while maintaining attention to detail, accuracy, and professionalism under pressure
  • Excellent organization, interpersonal, and communication skills (written and verbal)
  • Proficiency with MS Word, Excel, PowerPoint, and Outlook
  • Ability to work independently and as part of a team, exercising good judgment and initiative
  • Must be proactive, well-organized, confident, and service-focused
  • Ability to obtain and maintain a secret security clearance (active clearance preferred)

How to Stand Out

• Prior HR experience, including onboarding, benefits, compensation, recruiting, personnel file management, or knowledge of basic employment laws
  • Demonstrated leadership in coordinating or supervising administrative staff
  • Strong presentation-building skills (PowerPoint, briefings) and budget/proposal analysis experience

Salary Range:  $65,000-$85,000

Neya offers competitive benefits for eligible employees including:

• 100% employee-owned company: Employee Stock Ownership Plan and 401(k) Profit Sharing Plan and Trust
• Comprehensive medical, dental and vision benefits to eligible employees
• Life, disability and accident plans provide eligible employees and their families with substantial financial protection
• Programs to help balance personal and professional life with paid holidays, personal leave, bereavement leave, employee assistance program, and flexible work schedules
• Incentives to reward and recognize service and outstanding work
• Our purpose is to provide a work environment that challenges and rewards our efforts, provides opportunities and allows us to grow. 

This position requires use of information that is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR), Non-U.S. persons selected must meet eligibility requirements for access to export-restricted information. The ITAR/EAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e., ‘Green Card Holder’), Political Asylee, or Refugee